ADMINISTRATIVE ASSISTANT - REQ ID: 2694 - Denali : Job Details

Administrative Assistant - Staten Island, New York

Shift & Hours:

* 3:30pm-12am

* Monday through Saturday

Job Details:

* Hourly, paid weekly.

Benefit Details:

* Health Insurance

* Dental and Vision Benefits

* Company Paid Life and AD&D Insurance

* Automatic enrollment in Short & Long-Term Disability

* 4% employer contribution into 401k after six months

* Paid Vacation & Sick Leave

* Eligible for Performance Bonuses

* 9 Paid Holidays

* At Denali - We take pride in keeping our employees safe while at work so that they can return to their families each evening. As a testament to our commitment to safety excellence, we proudly offer the PEAKS Safety Program. Through this initiative, qualified drivers can earn extra in safety bonuses! Our PEAKS Program recognizes and rewards drivers who consistently prioritize safety in their daily operations. We believe in fostering a secure work environment while acknowledging the vital role our drivers play in our success.

* Employee Referral Program: Earn a bonus for any qualifying candidate you refer to the company. The candidate must complete 90 days and be in good standing with the company, for the referral to be paid out.

Essential Duties:

* Records inbound and outbound weights of semis

* Uses computer system to print picking tickets and other order information

* Creates or modifies sales and purchase orders as needed

* Fulfil orders using NetSuite

* Accurately process paperwork from incoming and outgoing loads

* Provides a variety of information and instruction to truck drivers entering and leaving the facility grounds

* Works closely with other plant personnel to get loads loaded or unloaded in a timely and efficient manner

* Uses CB and other communication devices to communicate with truck drivers and plant employees

* Check outbound loads for product accuracy and quality control

* Answer the phones, direct calls, take messages and distribute

* Pick up and distribute mail every day

* Post and deliver mail to post office at the end of each day

* Order supplies and stock office, kitchen, cleaning, shipping

* Routinely organize and maintain the work room and kitchen

* Manage the copy machine, fax machine and postage machine; ensure all are stocked; order and replace toners; oversee the maintenance

* Package, label and send UPS and FedEx shipments

Principle Activities and Responsibilities

* Responsible for handling the internal and external communication, both written and oral. This comprises of answering phones in a courteous manner, ensuring messages reach the respective party and delivering faxes in a timely manner.

* Continue to gain knowledge of facility permits and reporting requirements.

* Responsible to maintain all office supplies.

* Assist in safety programs.

* Provide administrative and financial billing support to Marketing Department. Maintain purchasing controls.

* Financial accounting system introduction. Coding of all Purchase Orders.

* Responsible for the collection, summarization, and submission of payroll time sheets.

* Responsible for the collection and distribution of in-coming and outgoing mail, Federal Express, etc.

Competency: Strong written and oral communication skills. Must be detail oriented, accurate, flexible, dependable and a team player. Willingness to establish and maintain effective working relationships.

Work environment: Position requires the employee to work in the office.

Physical demands: The position primarily requires sitting, typing and viewing a computer. Other less frequent physical demands include bending and lifting.

Travel: No travel is expected with this position.

Preferred education and experience: High School Diploma or GED. Successful candidate with 1-3 years of experience is preferred

Please Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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