ADMINISTRATIVE ASSISTANT - RISK MANAGEMENT - Yates : Job Details

Position: Risk Management Administrative AssistantLocation: Jackson, MSYates is proud to be an industry leader in construction and engineering services. To be a top of class organization, Yates is dedicated to hiring individuals who understand the importance of safety, instills integrity in all aspects of their lives are passionate about what they do and committed to providing value to our clients.Skills and Experience:The Administrative Assistant will provide general administrative support to the Risk Management Department and staff. Must be organized and able to multi-task efficiently.Requirements:

• Computer Skills - excellent computer skills required. Proficiency in Microsoft Word, Outlook and Excel, Adobe Acrobat and other specific applications.
• Effective communication skills both verbally and in writing with superiors, colleagues, clients, and individuals inside and outside the Company.
• Must be a forward thinker with good preplanning skills.
• Effective problem-solving skills.
• Effective in a team environment and adaptable.
• Organizational skills required.
• Two (2) - four (4) years of Administrative Experience is Required. Experience in Commercial Construction Industry is a plus, but not required.
• Associates Degree in business is preferred. High School diploma (or equivalent) is required.

Essential Job Duties:

• Administrative support for the Risk Management Department specific to the Subcontractor Default Insurance Program.
• Serve as a liaison between risk management, estimating, accounting and external parties, including suppliers and subcontractors.
• Assist in requesting and tracking pre-qualification documents from subcontractors and suppliers.
• Compile, copy, sort, process and maintain documents - Keep electronic and hardcopy files up-to-date for multiple projects.
• Create and update Excel spreadsheets and PowerPoint presentations.
• Perform data entry
• Arrange business meetings (in person and Zoom) - Including ordering and coordinating lunches when required.
• Manage meetings (e.g. document meeting minutes and manage action items)
• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism.
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction.
• Create and allocate expense reports
• Plan, organize and manage calendars
• Update contact lists
• Assist office personnel with various duties/project needs
• Maintain office supplies
• Assist other Admins when needed/Cover for other Admins in their absence

The above description covers a portion of the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities/M/FYates performs heavy construction and building work throughout the United States and relocation is sometimes required for continuous employment opportunities.