Administrative Assistant, School of Continuing and Professional Studies - The Rector & Visitors of the University of Virginia : Job Details

UVA's School of Continuing and Professional Studies (SCPS) seeks an Administrative Assistant to provide front-line support at our Old Ivy Road location.

SCPS helps working adults finish their degrees and advance their careers. The school offers two undergraduate degree completion programs, a master in public safety, and a full slate of certificate programs and other career accelerators. Our programs are primarily online, and our students are often juggling the demands of family and work. We believe there are many paths to a great education, and SCPS plays an important role in bringing an accessible and affordable UVA education to nontraditional students and adult learners, no matter where they are in life or the world.

Responsibilities include:

• Fostering a welcoming environment for all Old Ivy Hall employees and visitors
• Overseeing badge access and key distribution for SCPS employees
• Serving as liaison with facilities management for service requests
• Coordinating scheduling for SCPS classes and events
• Maintaining SCPS classroom reservation system
• Providing classroom technology support
• Organizing and ensuring rooms are arranged and prepared prior to classes and events
• Receiving and distributing packages and mail; organizing mailroom for SCPS and other building tenants
• Providing general, clerical support for academic programs and Dean's Office as needed
• Understanding and complying with school and university policies to ensure appropriate protocols are followed
• Working with the Chief of Staff and Office of the Dean to manage calendars and electronic files
• Provide backup support for senior leadership and program administrators.

About the Position

This position will remain open until filled. This is an in-person, nonexempt level, benefited position. Visit here for more information on the benefits at UVA. Employees' benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs
• Retirement through the Virginia Retirement System
• Tuition and professional development benefits after the first year
• Employee wellness program featuring activities to earn up to $500/year.

This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

The work schedule is typically 8:00am-5:00pm with occasional after-hour events. This is primarily a sedentary job involving extensive use of desktop computers. The job requires regular travel to attend meetings and community programs.

Minimum Qualifications:

• Education: High School Diploma
• Experience: At least one year of relevant experience.

Preferred Qualifications:

• Demonstrated proficiency in Microsoft Office applications, including Microsoft OneDrive and Teams.
• Demonstrated proficiency in Smartsheet, Qualtrics, and/or Sharepoint

To Apply

The preferred deadline for applications is October 18, 2024. Please use Apply Now to access the application, search for R0065962. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

• Resume
• Cover letter

Upload all materials into the resume submission field. Applications that do not contain all required documents will not receive full consideration. This position will not sponsor applicants for work visas. References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.For questions about the application process, please contact Michele Jarman, Academic Recruiter.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.