Administrative Assistant - Senior - Global Technical Talent : Job Details

The Administrative Assistant will support a VP in the New York Buying Office. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality. • Schedules and maintains multiple calendars of appointments and meetings • Coordinates travel itineraries and process expenses • Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature • Analyses operating practices and creates/revises systems and procedures as necessary • Organizes and maintains files, record keeping systems • Oversees and monitors administrative projects. Performs other duties as required or directed • Organizes meetings and prepares for the meetings (Catering, Booking Rooms, Follow up, etc.) • Manages and administers various documents and spreadsheets • Communicates pertinent information among appropriate departments Who We Are Looking For: You. • Administrative experience in a corporate setting required • Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment • Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word • Excellent communication manner, solid written and verbal communication skills and be customer service oriented • Able to effectively manage confidential and sensitive information • Must thrive in a very busy atmosphere • Proven success of juggling many things at one time and ability to shift gears and prioritize • Willingness to learn, take direction well and be a team player • Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical • Strong ability to build relationships and collaborate with team members and other admins • Great at being resourceful and leveraging relationships to problem solve Benefits: • Medical, Vision, and Dental Insurance Plans • 401k Retirement Fund About The Company Off-Price Apparel and Home Retailer A Fortune 500 company and the leading off-price apparel and home fashion retailer in the U.S. and worldwide. With over 4,500 stores in nine countries and four e-commerce sites, our client offers various products at unbeatable prices. The company is committed to creating an inclusive workplace and being a responsible corporate citizen.