Administrative Assistant - Sprinkler Operations - EMCOR Group : Job Details

**Description**

**About Us:**

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

**Job Title: Administrative Assistant, Sprinkler Operations**

The primary function of this role is to provide administrative support to the Corporate Sales staff. This position reports to the Chief Operating Officer and will require a close working relationship with all Corporate sales staff in all divisions.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, data management and customer service.

**Essential Duties / Responsibilities:**

Primary duties and responsibilities include the following. Other duties may be assigned.

+ Provide complete administrative support services for the Corporate Sales staff.

+ Attend the Weekly Meetings and take minutes.

+ Generate reports consistently on a weekly and monthly basis or as needed.

+ Data entry into Excel and various documents.

+ Oversee preparations for bids and meetings.

+ Assist sales staff in preparing bid drawings and preparing bid proposals.

+ Preparing and providing information for pre-qualifications from general contractors.

**Qualifications:**

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ High school diploma or GED is required.

+ 3+ years of previous administrative experience is required.

+ Previous experience in the construction industry is a plus.

+ Ability to follow-up on tasks and assignments in a timely manner is required.

+ Excellent written and verbal communications skills are required.

**Computer Skills:**

+ Significant knowledge of Microsoft Office (i.e., Word, PowerPoint, and particularly Excel) applications is required.

**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.**

**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

**Qualifications**

**Education**

**Required**

+ High School or better

**Experience**

**Required**

+ 3 years: Administrative experience.

**Preferred**

+ Previous experience in the construction industry.