Administrative Assistant - Start ASAP - Ultimate Staffing : Job Details

Ultimate Staffing is excited to offer an opportunity for an Administrative Assistant to join a leading manufacturing company known for its commitment to excellence and innovation in the industry. Our client is a top player in the manufacturing sector, specializing in high-quality products and operational efficiency. We are seeking proactive candidates who are ready to start immediately.

Location: Fully Onsite in Irvine, CA

Job Type: Temp-To-Hire (Transition to permanent after 4 months)

Schedule: Monday to Friday, 8:00 AM - 5:00 PM

Role Overview:

We are looking for a detail-oriented and highly organized Administrative Assistant to support our dynamic team in the manufacturing industry. In this role, you will be essential in ensuring the smooth operation of the office by providing administrative support to various departments, including production, supply chain, and operations.

Key Responsibilities:

• Provide comprehensive administrative support to different departments within the manufacturing company.
• Manage executive calendars, schedule meetings, and coordinate appointments with efficiency.
• Handle phone inquiries, take messages, and route calls appropriately.
• Prepare, proofread, and edit correspondence, reports, and other documentation to ensure clarity and accuracy.
• Organize and maintain files, records, and databases, ensuring they are up-to-date and accessible.
• Perform general office duties, including ordering supplies, photocopying, and filing.
• Assist with special projects and other tasks as assigned by different departments.
• Collaborate with the production and supply chain teams to ensure timely and efficient operations.

Qualifications:

• Bachelor's or Associate's degree preferred but not required.
• Minimum of 1 year of experience in an administrative role, preferably in a manufacturing environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Ability to work independently as well as part of a team.
• Must handle sensitive and confidential information with professionalism and discretion.

Why Join Us?

• Become a part of a leading manufacturing company recognized for its innovation and industry leadership.
• Enjoy a collaborative and supportive work environment where your efforts directly impact the success of the company.
• Opportunity to transition to a permanent position with potential career growth.
• Immediate availability is required. Candidates must be able to start full-time without a 2-week notice period.

If you're eager to contribute to a fast-paced and innovative manufacturing environment, we'd love to hear from you!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.