Administrative Assistant, Teaching and Learning Support - Linn-Benton Community College : Job Details

Posting Number: 0601306-C Position Type: Classified Special Notes to Applicants:

Information Regarding the Salary Placement Process:

According to the terms of the Collective Bargaining Agreement between LBCC and the Independent Association of Classified Employees (IACE), all Classified employees begin at Step 1 of the salary schedule, corresponding to the position's grade. Placement at a higher step on the schedule is not negotiable, except by mutual written agreement of Association leadership and LBCC Human Resources. These exceptions are uncommon, and only granted in limited circumstances.

The Administrative Assistant position is graded as a Grade 18. Step 1 on the Classified salary schedule for this grade is $53,065. Progression on the salary schedule is subject to the terms and conditions laid out in the IACE Collective Bargaining Agreement. Click here to view the current agreement, including the negotiated salary schedules by fiscal year.

As a part of your total compensation, LBCC is pleased to offer comprehensive benefits, including:

* Medical Insurance for employees and their dependents

* Vision Insurance for employees and their dependents

* Dental Insurance for employees and their dependents

* 12 paid holidays per year

* 11 Vacation days accrued per year

* 8 Hours of Sick Leave accrued per month

* On-Site Discounted Childcare

* Free tuition for employees and their dependents

* PERS (Public Employees Retirement) eligibility, with LBCC paying the 6% employee contribution

* Professional Development Funds

* Free use of on-site fitness center

As a condition of employment, all new employees are required to be compensated via direct deposit.

Offers of employment are contingent on the applicant having Oregon residency at the time work commences.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more information, please LBCC Bilingual Pay Incentive Administrative Policy or the Classified Association Agreement.

LBCC is an Equal Opportunity Educator and Employer.

Position Title: Administrative Assistant, Teaching and Learning Support Employment Requirement Criminal Background Check - C4 Division/Department: Teaching & Learning Support Location Albany Campus, Albany, OR Job Summary:

Provides assistance to the dean in the day-to-day administrative and operational coordination of the division. Performs a wide range of complex and technical administrative duties.

Required Qualifications:

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

Education and Experience:

* Requires an associate's degree or equivalent, with an emphasis in administrative assistant, technology, project management, business, or a related field.

* Additional related experience may substitute for the education requirement on a year for year basis.

Knowledge and Skills:

* Requires knowledge of budgetary and fiscal processes, standard office techniques, principles and practices of office management, work organization and simplification.

* Requires strong organizational, planning and communication skills.

* Must have excellent computer skills, including thorough knowledge of current software applications related to administrative support.

* Requires excellent written communication skills and proper English usage.

Abilities:

* Must be able to act independently, using judgment and discretion in carrying out the duties of the position efficiently and effectively.

* Requires the ability to maintain and revise established procedural systems and controls.

* Requires the ability to plan, organize and prioritize work processes in order to meet strict timelines and schedules.

* Requires the ability to research and analyze processes, information and situations in order to correct discrepancies and/or develop resolutions.

* Requires the ability to perform technical and complex administrative duties.

* Requires the ability to communicate formally and informally with a wide range of contacts both within and outside the organization.

Preferred Qualifications:

* A bachelor's degree is preferred.

* Prefer familiarity with college operations, practices and policies as they relate to the division.

Physical Requirements and Working Conditions:

Physical Skills and Abilities:

Must be able to operate a computer and other office equipment. Must be able to communicate clearly and effectively.

Working Conditions:

Work is performed in a typical office setting with little or no exposure to health and safety hazards. The employee spends 50 percent of work time on a computer. May require some travel.

Essential Duties:

* Monitors budgets for the entire division. Assists dean by working with department chairs and managers to develop yearly budgets. Reviews and analyzes accounting services generated finance reports. Monitors and researches budget reports and corrects budget expenditures.

* Prepares and tracks budget reports, purchase orders, payment vouchers, and payroll authorizations. Has budget authority for purchase orders. Reviews all payroll and expense reports. Assists with p-card reconciliation. Accountable to the dean for the accuracy of budget expenditures.

* Provides administrative support to the division. Assists the dean by acting as liaison with department chairs, departments and other work units within and external to the division.

* Assists the dean in the day-to-day administrative coordination of the division. Organizes, assigns and reviews work within the general guidelines established by the dean. Reviews work for accuracy and consistency with institutional guidelines. Provides administrative support to the dean and coordinates administrative functions of the division, such as performance appraisals, work plans, work study allocation, etc.

* Serves as point of contact within the division relating to budget, staffing, class scheduling, hiring, payrolls, etc. provides information and assistance on a wide variety of matters requiring detailed knowledge of rules, procedures, policies, precedent and activities of the division and college.

* Prepares, tracks, and monitors payroll for the division. Prepares and monitors payment for Open Education Resources projects, Faculty Fellow/Innovator projects, and other projects or grants.

* Coordinates the preparation of the division schedule of classes. Assists with proofing schedules and initiates schedule changes. Finalizes schedule with Academic Affairs. Monitors classroom assignments, course and revised course information to Academic Affairs.

* Performs routine duties, including answering phones, assisting staff and faculty with questions and basic troubleshooting, scheduling appointments and maintaining dean's calendar, arranging and coordinating meetings, taking and transcribing meeting minutes, maintaining files, and assisting with purchasing and maintaining supplies, etc.

* Provides logistical support for Instructional Strategies Institute, Faculty Development sessions, division meetings, and other meetings or events. Helps coordinate councils or committees as requested.

* Provides assistance with the hiring and onboarding of new employees in the division. Supports hiring committees with logistics as needed. Serves on hiring committees as requested.

* Prepares administrative reports, researches, prepares and composes letters, documents, memos, policies and procedures, contracts, budget resolutions and other materials of an important or confidential nature.

* Performs other related duties as requested.

Applicant Instructions:

Please complete the online application and upload or attach the following required documents:

* Resume

* Cover Letter

* Unofficial Academic Transcript (if needed to meet minimum qualifications)

Transcripts from institutions outside of the United States must be accompanied by an international credential agency evaluation. Click here for a list of agencies who perform these services.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran's consideration.

Proposed Start Date: 01/02/2025 Number of Days per Year 247 Days - Classified FTE Load

1.0 FTE

Full-time or Part-time Full-time, Fiscal Year (Contracted with Benefits) Number of hours/week: 40 Work Schedule: Regular; M - F Posting Date: 10/25/2024 Closing Date: 11/15/2024 Open Until Filled: No Salary Grade 18 Salary/Rate

Starting annual salary is $53,065 for a 247-day annual schedule, plus comprehensive benefits. Salary will be prorated for remaining days in the year.