Administrative Assistant to Director and Assistant Director of Special Education - Clark-Pleasant Community School : Job Details

Position Type: Secretarial/Clerical/ECA TreasurerDate Posted: 2/24/2025Location: Administration BuildingDate Available: 03/31/2025 Administrative Assistant to Director and Assistant Director of Special Education REPORTS TO: Director and Assistant Director of Special Education SUPERVISES: None FLSA Status: Non-Exempt COMPENSATION: Begins at $22.25/Hour WORK CALENDAR: 220 Days STANDARD HOURS: 8 Hours/Day 40 Hours/Week CORP STATUS: Classified PERF: CPCSC is a Non-PERF District

• Assists with State reporting (Homebound, SE, SE Termination, and SE evaluation)
• Prepares December 1 SE state reporting materials
• Orders materials and supplies for the Student Support Team Department
• Completes Special Education Excess Cost processes such as applications, workbook, and invoices
• Completes CPCSC IEP student transfers
• Prepares manifestation determination materials for Director and Asst. Director
• Attends weekly department meetings
• Monitors Student Support Team financials such as grant and account balances
• Processes payroll claims, purchase orders, credit card claims, and mileage forms
• Organize and maintain contracts for outside services
• Manages IDOE ED-ID portal by syncing new student enrollees, withdrawn students, and CPELC evaluations with CPCSC systems
• Prepares professional development events - completes calendar invitations, room reservations, catering, set up, and tear down
• Creates IIEP accounts for new employees and assists with onboarding
• Arranges registration and travel details for conferences and conventions
• Processes recurring monthly expenses
• Prepares interview materials, schedules interviews, issues invitations
• Completes monthly IEP compliance reports
• Facilitates specialized transportation with alternate vendors as well as maintain local transportation forms in Google Drive
• Coverage of Administration front desk as assigned
• Completes digital filing
• Other duties as assigned

MINIMUM JOB REQUIREMENTS:

• High school diploma or college degree
• Experience in finance and compliance with regards to special education

QUALIFICATIONS:

• Exhibit a positive attitude that supports all stakeholders and the mission of the district
• Demonstrate cooperation by working effectively with others
• Serve as a valuable and contributing member of a larger team
• Exhibit poise and confidence in decision making and problem solving during comfortable and stressful situations.
• Demonstrate initiative by recognizing needs of the job and suggest ways to improve efficiency
• Exhibit job performance improvement through self-assessment, professional development, training and goal setting
• Exhibit skills in the use of database management, word processing, spreadsheets, presentations and Google Suite programs
• Demonstrate the ability to coordinate multiple projects
• Demonstrate effective verbal and written communication skills

AAP/EEO/DIVERSITY STATEMENT Clark-Pleasant Community School Corporation believes in equal employment opportunity for all without regard to race, color, religion, sex, gender, sexual orientation, age, national origin, disability, or veteran status. The policy extends to recruiting and hiring, working conditions, training programs, promotions, and all other terms, conditions, and privileges of employment. As an equal opportunity employer, CPCSC actively supports and seeks to implement all federal and state legislation and rules pertaining to the employment process. CPCSC expects and requires its employees to comply with this policy in every respect. People with disabilities, people of color, indigenous people, Hispanic/Latinx, and LGBTQ, regardless of age are encouraged to apply. We are committed to developing a diverse and talented team. If you are excited about this role, but are you unsure whether you meet 100% of the requirements, we encourage you to inquire and/or apply online.