Administrative Assistant to the CEO - Turn2Partners : Job Details

Key Responsibilities:

Board Meeting Support:

• Attend monthly board meetings.
• Take detailed minutes during board meetings and ensure their accuracy as public records.
• Moderate virtual attendees via Microsoft Teams and manage in-person attendance.
• Coordinate logistics for board meetings, including catering and other preparations.

Executive Support:

• Provide high-level administrative assistance to the President & CEO, including managing calendars, scheduling meetings, and coordinating travel and business arrangements.
• Serve as the gatekeeper, prioritizing tasks, screening calls, and ensuring efficient use of the CEO's time.
• Assist with media interviews, speaking engagements, and communications with commissioners and staff.
• Greet visitors, provide hospitality, and ensure a professional office environment.
• Collaborate with other Executive Assistants to coordinate schedules and events.

Administrative Operations:

• Order catering and assist with planning and organizing meetings and events.
• Manage communication preferences and administrative needs of the Board of Commissioners.
• Ensure smooth handover and knowledge transfer by shadowing the retiring Executive Assistant during the first month.

Qualifications:

Experience & Education:

• Bachelor's degree.
• Minimum of 3+ years of executive support experience
• Experience working with a Board.

Technical Skills:

• Proficient in Microsoft Office Suite (Outlook, Teams, PowerPoint).
• Experience with calendar management and virtual meeting platforms.
• Familiarity with DocuSign is a plus.