Administrative Assistant to the Executive Assistant - New York Cancer & Blood Specialists : Job Details

Administrative Assistant to the Executive Assistant Ridge, NY At New York Cancer & Blood Specialists (NYCBS), we foster an environment where passionate professionals thrive. Our 200+ oncologists, hematologists, and staff across 25 locations are united by a mission: redefining what's possible against cancer and blood disorders. With cutting-edge treatments, groundbreaking research, and a patient-first philosophy, we're innovators reshaping modern medicine. Join our rapidly growing organization serving over 50,000 patients annually and unlock new frontiers in healing and hope. In this role you will:

• Greet guests and set them up for in-person meetings.
• Send meeting reminders and confirmations to CEO & President
• Book and confirm restaurant reservations.
• Manage site visit mapping.
• Run errands as needed.
• Order meals for NYC and when Executive Assistants are unavailable.
• Prepare lunch for weekly large meetings.
• Assemble interview packets and set up Zoom meetings.
• Follow up on meeting reminders and manage scheduling.
• Assist all Chiefs with administrative tasks (e.g., printing, scanning, faxing).
• Support board meetings for NYCBS and NYH, including booking dates and venues.
• Send out invitations and follow up with attendees.
  • Responsibilities include coordinating political fundraising events: Oversee all aspects of political fundraiser planning and execution, including venue selection, guest list management, liaising with stakeholders, and ensuring compliance with relevant fundraising laws and regulations.
• Update and maintain Excel spreadsheets and other documents.
• Schedule meetings and calls, manage calendars, and arrange travel.
• Update Google documents and create reports.
• Ensure timely preparation and distribution of materials for board meetings.
• Maintain files, records, and corporate minutes.
• Communicate with medical offices, hospitals, and providers as needed.
• Provide backup support for the CEO and President when the Executive Assistant is out.

We require:

• Bachelor's Degree required.
• 1-2 years of experience in an administrative support role preferred.
• Strong organizational skills with the ability to manage calendars and records.
• Proven ability to maintain confidentiality and discretion.
• Experience in organizing meetings, budgets, travel, and office support.
• High performance in a fast-paced environment.
• Strong interpersonal skills with the ability to build relationships with stakeholders.
• Resourceful, proactive, and effective both as a team player and independently.
• Expert written and verbal communication skills, including grammar, spelling, and proofreading.
• Ensure reliable transportation for off-site tasks within the local area
• Proficiency in Google Suites Preferred (Word, Excel, PowerPoint, Outlook).

Salary up to $30/hr based on experience & education Mon-Fri: 8:30am-5:00pm (Flexibility with communication availability, after hours around scheduled events) Benefits include Health Insurance on day 1 of employment, Dental, Vision, Life Insurance, Short and Long term disability, Tuition Reimbursement, 401k Plan, generous PTO time, 8 paid holidays (2 floating) and more. Check our website at: nycancer.com and follow us on Facebook. NYCBS is an Equal Opportunity Employer