Administrative Assistant to Vice President - State of Georgia : Job Details

The Administrative Assistant to Vice President is responsible for a variety of administrative support functions to assist the vice president of a college.

MAJOR DUTIES:

* Performs and completes variety of tasks and assignments associated with support functions for a Vice President of an assigned department;

* Monitors use of and maintains supplies, equipment and/or facilities for assigned department;

* Enters data from forms, records, reports and/or other sources into computer for purposes such as

* maintaining databases. Uses complex software (e.g., database, spreadsheet, and graphics) as a tool for performing clerical assignments.

* Completes incidental typing assignments, such as typing routine documents, performing mail merges, and creating labels;

* Coordinates meetings and management activities;

* Performs and completes administrative tasks and assignments which may include budget, procurement, contracts, inventory control, personnel, safety, security, records, etc.;

* Directs and supervises clerical interns and/or work study students assigned to the department;

* Participates in special projects and committees as directed by the supervisor;

* Other duties as assigned.

COMPETENCIES:

* Skill in customer service, interpersonal relations and serving the public

* Skill in the use of computers and job-related software

* Skill in basic conflict resolution

* Skills in oral and written communication

* Knowledge of modern office practices and procedures

* Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.

* Ability to prioritize and schedule tasks to meet deadlines and objectives

* Proficient in Microsoft Office

MINIMUM QUALIFICATIONS:

* Bachelor's degree in a related field *and* One (1) year of work-related experience *OR* Associate Degree in Business Administrative Technology *and* Two (2) years of work-related experience

* Note: Experience may substitute for the degree on a year-for-year basis.

All applicants must complete an online application, and upload all pre-employment documents - (resume, unofficial transcripts, and cover letter). All Official Transcripts are required within 60 days of employment.

PREFERRED QUALIFICATIONS:

Bachelor's degree in a business-related field and three (3) to five (5) years of work-related experience

SALARY AND BENEFITS:

$40,000 - $45,000. This is a full-time position with paid State holidays, accrued annual and sick leave, and the State of Georgia Health and Flexible Benefits Program.

All applicants must apply through our website at www.gptc.edu

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Bachelors Degree *and* One (1) year of work related experience OR Associates Degree in Business Administrative Technology *and* Two (2) years of related work experience Note: Experience may substitute for the degree on a year-for-year basis.

Additional Information

* Agency Logo: Requisition ID: ADM0HPD

* Number of Openings: 1

* Advertised Salary: $40,000 - $45,000

* Shift: Day Job

* Posting End Date: Nov 29, 2024