Salary: $18.69 - $20.55 HourlyLocation : Milton, FLJob Type: Full-TimeJob Number: 01560Department: VETERANS SERVICEOpening Date: 10/14/2024Closing Date: 10/21/2024 4:30 PM CentralGeneral Description Provides administrative and clerical support to assigned department. Essential Job Functions Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily performevery duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically.
- Greets public in person or by telephone; provides information about programs, functions and procedures; screens calls and transfers callers to other employees.
- Drafts letters, forms and reports; opens, prioritizes and processes mail.
- Maintains department files and publications.
- Maintains office supplies and inventory.
- Makes arrangements for meetings including space, time and place, and assists with taking notes and minutes for conferences, meetings and functions as required.
- Keep supervisor's appointment calendar and schedule appointments as required.
- Assists with departmental bookkeeping, budget preparation, fiscal records and timesheet/leave data as required.
- Performs research and retrieval of records and data.
- Acts in a confidential capacity in administrative support tasks.
- Interacts with the public in an effective and courteous manner.
- Must demonstrate commitment to our mission, vision, values and goals and represent the County in a professional, dignified manner at all times both in actions and appearance.
- May have a role in the County's disaster preparation and/or disaster recovery efforts, as designated in the County Comprehensive Emergency Management Plan; may be required to work before, during and/or after an emergency.
- Must be able to meet minimum attendance standards.
- Performs related duties as required.
ESSENTIAL PHYSICAL, VISUAL AND COMMUNICATION SKILLS:The physical requirements are that of sedentary work and include exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required occasionally. Requires repetitive motion of the wrists, hands and/or fingers. Requires fingering to include picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand as in handling. Requires close visual acuity to perform an activity such as: preparing and analyzing data and figures. Transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. Requires the expression or exchange of ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly or quickly. Requires perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound. ENVIRONMENTAL CONDITIONS:The working environment involves everyday risks or discomforts that require normal safety precautions and is nearly absent of potentially disagreeable elements, such as irate customers, outdoor weather conditions, excessive noise, extreme temperatures, odors, dust, etc. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:Knowledge of business English, spelling, arithmetic and office practices and procedures; database software; internet, spreadsheet and word processing software. Required to operate a personal computer and word processing, spreadsheet and/or database programs. Required to read and comprehend moderately complex instructions, short correspondence, and memos; write correspondence; make arithmetic computations and tabulations accurately and with reasonable speed. Minimum & Preferred Qualifications A four-year high school diploma or its educational equivalent; supplemented by six (6) months of administrative or clerical experience; or an equivalent combination of education training and experience that provides the required knowledge, skills and abilities. Must be computer literate. Experience with Microsoft Word is required. Experience with Microsoft Excel and Access is preferred. Requires a minimum typing speed of 35 cwpm. LICENSURE AND/OR CERTIFICATIONS:Requires a valid driver license at the date of hire and maintain said license while employed in this position.Supplemental Information Applicants must have at least the minimum educational documentation and/or certifications (requested within the job description) uploaded with their application to be eligible for consideration. Documentation may be uploaded at the time of application, scanned and emailed, faxed, or hand-delivered.NOTE: The information given on your application will be evaluated against the minimum qualifications of the job description. After all applications are evaluated, your name will be placed on the employment list and sent to appropriate hiring authority for consideration.The online application and complete job descriptions can be viewed at www.santarosa.fl.gov Complete job descriptions may also be obtained at the Human Resources office located at 6495 Caroline Street, Suite H Milton, FL 32570.Candidates may be asked to demonstrate knowledge and skills related to the position during the interview process.A Drug Free Workplace/EQUAL OPPORTUNITY EMPLOYER /Veteran's Preference will be given in accordance with Florida Statutes.HOLIDAYS: Employees receive 11 paid holidays.ANNUAL LEAVE:0-4 years - Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)5-9 years - Employee is eligible to earn up to 130 hours per year. (5 hours per pay period)10-14 years - Employee is eligible to earn up to 156 hours per year. (6 hours per pay period)15-19 years - Employee is eligible to earn up to 182 hours per year. (7 hours per pay period) 20+ years - Employee is eligible to earn up to 208 hours per year. (8 hours per pay period)SICK LEAVE: Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)HEALTH INSURANCE: Choice between three (3) health plan options.DENTAL INSURANCE: Employee has the opportunity to purchase dental insurance.VISION INSURANCE: Plan may be purchased by employees and their eligible family members.FLEXIBLE BENEFITS: Consists of Health, Dental, Cancer, Short Term and Long Term disability. These benefits may be purchased by employees on a pre-tax basis.LIFE INSURANCE: FREE policy for $25,000SUPPLEMENTAL LIFE INSURANCE: Employee may purchase additional life and accidental death insurance through group rates.TAX-FREE SPENDING ACCOUNTS: Tax-free spending accounts to help pay for health care and dependent care expenses.RETIREMENT: As a Florida Retirement System (FRS) member, employees pay 3% of gross salary on a pre-taxed basis with the County contributing the remaining amount. Eligibility depends on option chosen; either 1 or 8 years to vest.DEFERRED COMPENSATION: Tax deferred savings plan available for retirement purposes. Employee pays full cost.SOCIAL SECURITY: Social Security Retirement, Disability, and Insurance Benefits.CREDIT UNION: Banking services including checking, savings, and loans available per credit union policy.JURY DUTY: Paid leave for jury duty.BEREAVEMENT LEAVE: Up to three (3) days leave for death in immediate family.EMPLOYEE ASSISTANCE PROGRAM: FREE confidential counseling and referral service for employees and their families. Three visits per year for each employee and immediate family members.UNIFORMS: FREE uniforms for those required to wear uniforms.EDUCATIONAL OPPORTUNITIES: Full and partial reimbursement of tuition cost for approved course work.SICK LEAVE POOL: Paid leave, up to 480 hours, awarded for absence due to health emergency.01 Are you legally authorized to work in the United States?
02 Will you now or in the future require sponsorship to work within the United States?
03 Please indicate your highest level of education completed.
- High School Diploma or GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
- None of the above
04 If you indicated completion of a degree, please provide your major and/or minor (if none, enter N/A) in the space provided. 05 Please indicate your months/years of administrative or clerical experience.
- None
- Less than 6 months
- At least 6 months but less than 1 year
- At least 1 year but less than 3 years
- At least 3 years but less than 5 years
- At least 5 years but less than 7 years
- At least 7 or more years
06 Please describe your administrative or clerical experience (if none, enter N/A) in the space provided. 07 Please indicate your level of proficiency with a computer.
- None, but willing to learn
- Beginner
- Intermediate
- Advanced
- None of the above
08 Please select below any Microsoft Office programs you have experience with.
- Word
- Excel
- PowerPoint
- Outlook
- Access
- Publisher
- Teams
- OneNote
- SharePoint
- None of these
09 Can you type at least 35 cwpm?**Please note, a typing test may be required**
10 Do you have experience working with a Veterans Service program or any other state/local government agency?
11 If you answered Yes to the previous question, please describe your experience working with a Veterans Program or other state/local government agency, to include the agency name and job title (if No, enter N/A) in the space provided. 12 Do you possess a valid driver license?
Required Question
