Administrative Assistant/Word Processor - DOZ : Job Details

This position provides word processing and production support in a fast paced, high-volume environment. Candidate must be capable of advanced word processing, formatting, proofreading and document conversion, working with various Windows 10 programs (Word, Excel, Adobe, PowerPoint). Knowledge of G Suite (Google Drive, Google Sheets, Google Docs, Calendar). This position also supports our processing and reception areas as needed with phone coverage, mail and shipping, copying, binding, scanning and providing general information to staff and visitors as needed. This position requires a high degree of multi tasking.Interpersonal communication skills are required for this position. This position will have direct communication with all levels of accounting staff. The ideal candidate will be self-motivated and a quick learner, with excellent oral and written communication skills and a strong sense of initiative. Applicant must be able to work independently and as a team to complete tasks efficiently and thoroughly. Overtime may be required from January through April.Responsibilities will include but are not limited to: Create and/or revise documents requiring advanced formatting, PDF and electronic conversion methods of input. Formatting - word and excel documents and templates, create links and formulas across excel workbooks, headers/footers across large documents that include various section breaks; auto generate and manual page numbering and sections breaks; working with multiple file types, customized formatting for documents containing graphics; moving paragraphs and/or columns. Proofread written and digital content; reviewing and proofing for spelling, grammar, punctuation, syntax, usage application and brand consistency to ensure accuracy and completeness. Maintain a high level of proficiency with the firm's automation, specialized templates and workflow platforms. Electronically merge, convert and transfer PDF/image documents. Transfer documents to and retrieve documents from network and system archives. Correspond with all levels of accounting staff regarding work in process. Provide support to Director of Administration as needed. Assume additional responsibilities as requested.Required Experience:The ideal candidate will have experience within a public accounting firm or a similar service industry and have expertise in all aspects of administrative assistance.To be considered, candidates should have: Minimum of 2+ years' experience as a word processor/administrative assistant for a public accounting firm, law firm or other professional services firm. Advanced knowledge of Microsoft Word and Excel for Office 365. Type 60+ WPM Superior grammar and spelling with an excellent eye for proofreadingSchedule: Monday through Friday - 8-hour shift - Overtime January through April