Administrative Assistant - Work Location: State College, PA - PA Cyber : Job Details

DEPARTMENT: Academics/OperationsWhile professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.JOB TITLE: Administrative AssistantCLASSIFICATION: Non-ExemptREPORTS TO: Department SupervisorJOB GOAL:The Administrative Assistant will ensure and maintain the efficiency of the day-to-day and long-term operations of their respective department. The Administrative Assistant provides support in all areas of the department in order to promote student success.MINIMUM QUALIFICATIONS:Mandatory High School diploma or GED equivalentKnowledge of Microsoft Office suitePossess strong communication skills, ability to work well with othersChild Abuse Clearance; Pennsylvania State Police Criminal Record Check and Federal Bureau of Investigation (FBI) ClearanceESSENTIAL DUTIES AND RESPONSIBILITIES:Provide general administrative and clerical support including, but not limited to: mailing, scanning, faxing, copying, and filingProvide front desk coverage as scheduled or assignedMaintain electronic and hard copy filing systemMake out-going calls as requested, answer incoming calls and take messagesCreate and modify documents using Microsoft OfficeSort and distribute incoming mail and UPS/FedEx/USPS deliveriesGeneral organization of office and office suppliesMaintain general stock of materials and suppliesProcess requisitions for materials for warehouse, technology department and/or outside vendorsMust be familiar with and able to utilize the SIS, LMS and SharePointAttend departmental meetings as requestedPerform any additional duties as deemed necessary by the Supervisor/DirectorPHYSICAL DEMANDS:While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.This job description is only a summary of the typical functions of the position, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.Additional duties may be assigned as necessary.