Administrative Assistant - Worksource Coastal - City of Savannah (GA) : Job Details

This position is responsible for providing administrative and clerical support and office coordination to both the WorkSource Coastal Department, the Coastal Workforce Development Board, and designated staff members.

* Responsible for and works as a one-person administrative office/operator, such as opening/closing the office daily, picking up and delivering items, etc.

* Prepares and types correspondence, letters, memorandums, reports, and documents.

* Proofreads correspondence prepared by others for signatures internal and external of the organization.

* Handles all correspondence with Board members, including Board member roster updates, meeting notices, and attendance records.

* Works closely with other staff members in processing requests, creating and managing documents, and assisting in contract management.

* Schedules and coordinates meetings and other special events for the office and Board.

* Prepares agendas for various meetings; organizes all necessary information to be distributed regarding the meeting and its purpose or function.

* Records meetings for Board and Committee meetings; maintains official records to document the agenda and action(s) taken.

* Assists Executive Director with special projects and other assignments.

* Performs a variety of public relations duties as assigned.

* Makes and prepares recommendations for departmental policies and procedures; creates forms and templates.

* Handles confidential information, including personnel paperwork, correspondence, and performance evaluations.

* Assists with annual retreat (s) preparation.

* Establishes, organizes, maintains, and archives the Department's administrative files.

* Maintains personnel files including attendance and leave records; resolves pay inquiries and personnel issues.

* Makes and maintains travel arrangements for Department staff and Board members.

* Performs general office duties, including answering the phone, greeting visitors, and sorting mail.

* Attends various meetings, training sessions, and forums as assigned.

* Performs other related duties as assigned.

Associate's Degree in Secretarial Science, Business Administration, or Finance; with three years of experience in administrative office management; or any equivalent combination of education, training, and experience.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Additional Requirements

Background investigation, including supervised drug screen, post-offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

* Knowledge of City ordinances, regulations, policies, and procedures.

* Knowledge of Department and Board policies and procedures.

* Knowledge of modern office principles and practices.

* Knowledge of accounting and budgeting principles and practices.

* Knowledge of English grammar, spelling, and punctuation.

* Skill in oral and written communication.

* Skill in utilizing various software programs.

* Skill in operating office equipment.