Administrative Associate I - University of Georgia : Job Details

Posting Details Posting Details Posting Number S12926P Working Title Administrative Associate I Department Terry-Tull Sch of Accounting About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday - Friday, 8:00 a.m. - 5:00 p.m. Advertised Salary $38,000 - $44,000 + Commensurate with Experience Posting Date 11/18/2024 Open until filled Yes Closing Date Proposed Starting Date 01/01/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .Position Information Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary Assists the J.M. Tull School of Accounting with a variety of administrative tasks supporting the School's MAcc and BBA Programs, including, but not limited to, assisting with: communications with current and prospective BBA and MAcc students; collection of accreditation and assessment data; communications with recruiters and employers; scheduling facilities for Tull School events and programming; execution of Tull School events; administration of the MAcc admission process as well as serving as the primary administrative assistant for the MAcc and BBA programs and communicating via phone, email, and in person with individuals who contact the programs. Knowledge, Skills, Abilities and/or Competencies

• Verbal and written communication skills
• Organization
• Resourcefulness
• Excel, Outlook, and other MS Office applications
• Qualtrics and/or other survey platforms

Physical Demands

• Working in a standard office environment

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/Responsibilities Duties/Responsibilities Assistance with Program Administration and Promotion

• Perform basic administrative tasks (e.g., preparation of written communications, filing, answering phone and email inquiries, room/event scheduling, etc.) for the undergraduate and graduate program directors (BBA, MAcc, and MPAcc), and the accounting school's undergraduate and graduate programs' office.
• Assist Tull student services coordinator with social media and related program marketing and communications efforts.
• Assist with promotional products and services for the Tull School.
• Direct flow of students and visitors through the program office
• Maintain inventory of office supplies for the program office
• Other administrative tasks as assigned.

Percentage of time 35 Duties/Responsibilities Assistance with Admissions and MAcc Operations

• Assist with compilation of MAcc & MPAcc application documents from Slate for review by the admissions committees each semester.
• Assist with administration of graduate assistantship awards and scholarship awards, under the direction of the MAcc & MPAcc program coordinators.
• Assist MAcc & MPAcc program coordinators with scheduling advising appointments, gathering advising data, student communications, etc.
• Assist MAcc/MPAcc director and BBA director with scheduling appointments, collection of administrative data, and basic Tull communications (internal and external)

Percentage of time 35 Duties/Responsibilities Interaction with Outside Stakeholders

• Assist Tull with compilation of data for accreditation and assessment efforts as well as with the preparation of accreditation and accreditation reports, as needed.
• Assist with recruiter database and interactions between the programs office and employers/recruiters.

Percentage of time 20 Duties/Responsibilities Assistance with Departmental Events

• Assist MAcc & MPAcc program coordinators with organization and execution of student orientation programming each semester, as needed.
• Assist with administrative aspects of Meet the Firms, Tull Career Fair, Alumni Events, Tull Golf Tournament, and Tull Awards Banquet, and other Tull events each academic year, including communication with and registration of employers and students for both events, as needed.
• Assist with the development, planning, and execution of new departmental events at the request of the Director of the Tull School.

Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Jennifer Chapman Recruitment Contact Email [email protected] Recruitment Contact PhonePosting Specific Questions Required fields are indicated with an asterisk (*).

* How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource) (Open Ended Question)

Applicant Documents Required Documents

Cover Letter

Resume/CV

List of References with Contact Information

Optional Documents