Administrative Associate III (Full Time, Temporary) - Sam Houston State University : Job Details

Posting DetailsCome and join the Bearkat community! Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.Requisition 202400389S Title Administrative Associate III (Full Time, Temporary) FLSA status Non-Exempt Hiring Salary This position is a pay grade 07. Please see Pay Grade Table at: . This is a full-time, benefits eligible, temporary position expected to end on or before 02/15/2025.Occupational Category Technical/Para-Professional Department Homeland Security Institute Division Division of Academic Affairs Open Date 11/20/2024 Open Until Filled Yes Educational and Experience Requirement Associates degree in related field. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.Nature & Purpose of Position Performs complex administrative assistant duties for the Homeland Security Institute.Primary Responsibilities Performs complex administrative assistant duties for the Institute of Homeland Security (IHS) to include budgets, records, policy interpretation and office management. Provides departmental or University information to external constituencies, students, University departments, and staff. Monitors phones, walk-in traffic, and email communication. Performs specialized tasks requiring a high level of skill in preparation of reports. Assists in compiling data and preparing various written summaries concerning divisional/departmental activities. Schedules appointments and coordinates activities/calendar for department. Reviews, revises, and interprets policies and procedures. Acts as a liaison between administrator and staff in matters which may involve policy decisions. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence. Supports coordinating, organizing, and supporting training and collaboration events. Manages and coordinates travel activities for the IHS staff, contractors, and IHS partners. Orders and maintains supply inventory. Handles P-Card purchases and monitors expenses. Performs other related duties as assigned.Other Specifications Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.This is a full-time, benefits eligible, temporary position expected to end on or before 02/15/2025.Full Time Part Time Full Time Temporary Position NumberQuicklink EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an at will employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.Annual Security and Fire Safety Report