Administrative Associate III - West Texas A&M University : Job Details

Job TitleAdministrative Associate IIIAgencyWest Texas A&M UniversityDepartmentEducationProposed Minimum Salary$15.34 hourlyJob LocationCanyon, TexasJob TypeStaffJob DescriptionThe A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources BenefitsGeneral SummaryThis position serves as the administrative support for the Office of Educator Preparation in the Department of Education. This position is responsible for completing the Office of Educator Preparation administrative duties. These responsibilities include: office receptionist, prepare and assist in organizing and filing educator certification documents, maintaining documents, purchasing office equipment and supplies, and maintaining and managing office inventory documents. Additionally, this position assists faculty, staff, and students within the Office of Educator Preparation.Responsibilities:* Perform word processing, desktop publishing, presentation, and data management activities, and assist staff with the use of these applications. Composes correspondence and reports. Creates and maintains spreadsheets and databases.* Researches and analyzes administrative requirements for specific programs or projects. Provides technical information and assistance regarding administrative procedures, services, or programs. May perform mail services.* Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding office policies.* Maintains a variety of fiscal, administrative, academic, and certification records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.* Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.* Maintains office supplies and equipment. Maintains office reference materials, including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment or materials.* Coordinates activities and assigns work to student workers as needed.* This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.Necessary Qualifications:* High School diploma or equivalent* Three (3) year of experience in a related position* Knowledge of word processing, spreadsheet, and database applications.* Ability to multitask and work cooperatively with others.* Strong verbal and written communication skills.* Ability to work with sensitive information and maintain confidentiality in compliance with FERPA.* Strong interpersonal and organizational skills.Preferred Qualifications:* Bachelor's Degree* Five (5) years of experience as an Administrative AssociateApplicant Instructions:Please include the following with your application:* Cover letter* Resume* Three referencesPlease attach all documents in the attachment box at the bottom of the My Experience page before continuing through the application. Please use the Upload button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at [email protected] law requires all males age 18 through 25 to be properly registered with the Selective Service System.Equal Opportunity/Affirmative Action/Veterans/Disability Employer.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer.