Administrative Associate - Sanctuary for Families : Job Details

ABOUT US

Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.

POSITION OVERVIEW

The Administrative Associate plays a key role in supporting the Anti-Trafficking Initiative (ATI), in accomplishing its goals and service provision, with a focus on programmatic support, compliance and data collection/analysis. Other responsibilities may include assisting with case management, including client advocacy and grant request preparation, review and compliance.

RESPONSIBILITIES

• Performs administrative support services
• Execute ATI compliance with Legal Center data/case file retention policy
• Manage ATI's legal deadlines
• Oversee ATI's client databases
• Oversee processing and data entry of ATI mail
• Manage ATI's referral and waitlist system, including interfacing with referrers, clients and potential clients
• Assist with limited legal filing preparations and case management, as needed
• Maintain and update database of ATI training materials, manuals and pro bono portal samples
• Correspond and collaborate with pro bono partners to refer matters and track and record status of cases
• Collaborate with the Data Team to manage and provide analysis on data and statistical reports
• Coordinate and monitor programmatic requirements of government grants, assist in drafting of grant reports
• Work with ATI Director and Senior Supervising Social Worker to manage and approve grant requests
• Assist ATI Director with new staff onboarding
• Provide coordination and logistic support for ATI special events and meetings
• Provides task supervision to interns, fellows, and volunteers
• Perform any other administrative ATI-related duties or special projects, as assigned by ATI Director

• Bachelor's degree, or equivalent knowledge and experience
• Bilingual English and relevant community language (Spanish, Mandarin strongly preferred)
• Experience with Microsoft Office (Excel, Word, PowerPoint) and Outlook
• Experience in data tracking and reporting strongly preferred
• Excellent writing, problem-solving skills, organizational, analytical and verbal/written communication
• Ability to work independently
• Ability to prioritize and work on multiple projects
• Ability to work in a fast-paced environment
• Experience working in a culturally diverse environment
• Commitment to serving and advancing the rights of survivors of gender violence.

Budgeted Salary: $30.60 - $33.80 per hour ($55,688 - $61,514 annualized base); wage scale based on experience, pursuant to terms of collective bargaining agreement

Work position is Full-time, Hourly/Non-Exempt

Work schedule is currently Hybrid; must be able to meet job location schedule obligation

Benefits:

• Health, Dental and Vision Insurance
• Employer-paid life insurance
• Employer retirement contribution
• Paid time off (Holidays, Vacation, Personal, Sick)
• Generous Leave Policy
• Flexible spending account / Health savings account
• Student loan assistance
• Tuition reimbursement program
• Gym reimbursement program
• Wellness program and rewards

All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws. Sanctuary for Families follows the requirements of the Human Rights Law including with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

People of color, trans and gender non-conforming people, people with disabilities, and survivors of gender-based violence are strongly encouraged to apply.

We recognize that the safety, healing and self-determination of survivors of domestic violence and related forms of gender violence is at the intersection of racial, gender, economic, immigrant, LGBTQ+, and disability justice, as well as many other critical issues. In order to realize our mission, Sanctuary strives to center DEI principles at every level of the organization and continues to deepen that commitment.