Administrative Associate - KRPS-FM - Pittsburg State University : Job Details

Job DescriptionPittsburg State University is accepting applications for an Administrative Associate at the KRPS-FM radio station to perform administrative tasks to support Four States Public Radio and manage and supervise student workers. This position performs a variety of tasks to help ensure successful programs.Duties and Responsibilities of PositionAdministrative Support for Four States Public Radio - 80% (Essential)

• Provide, plan, organize, direct, oversee, and coordinate administrative and support activities, for KRPS with other PSU staff, including administrative staff in colleges, schools, units, and other departments. Monitor daily office operations and ensure proper procedures.
• Collect, organize, and compose correspondence. Answer phones, respond to emails, forward messages, and schedule and confirm appointments, including prospective student or donor tours.
• Attend KRPS meetings, keep records of pertinent and procedural information, and provide input in areas of knowledge base regarding procedures and operational needs; provide follow-up and/or implementation of new/revised policies, procedures, or guidelines.
• Calculate, process, and submit payments for KRPS.
• Assists in planning and carrying out KRPS fall and spring pledge drives, in addition to taking pledges from listener contributors, keeping records of donations, and following up with donors.
• Work with KRPS staff in awarding scholarships.
• Maintain filing systems and utilize variety of software, platforms (OneDrive, SharePoint) and Word processing, database, and spreadsheets.
• Preserve confidentiality of records.
• Provide information to current/prospective students, parents, and industry partners and respond to direct inquiries as appropriate.
• Create and organize radio broadcast traffic logs and maintain an underwriting schedule. Work with KRPS staff and underwriters to ensure copy is written in a non-commercial manner.

Reports and Projects - 10% (Essential)

• Oversee, direct, complete, and submit reports, presentations, and projects for KRPS including reports and projects required by external governing bodies, such as other state agencies.
• Analyze, compile, and organize data to produce reports and presentations.
• Assist with reports or tasks required for departmental or advisory board meetings.

Supervise Student Employees - 5% (Non-Essential)

• Hire, train, and supervise the work of student employees and perform other required line manager duties.

Miscellaneous - 5% (Non-Essential)

• Oversee the use of and submit maintenance requests as needed for offices, production areas, computers, and other equipment.
• Oversee inventory.
• Perform other duties as required or assigned.

Education and Experience:Required Education and Experience at Hire -

• High school diploma or equivalent.
• One year of experience in an office or administrative setting. Education may be substituted for experience as determined by the University.

Preferred Education and Experience -

• Bachelor's Degree
• Four years of experience in administration and management

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check. Job Type: Unclassified, Continuing Annual Salary: Grade 4 - Placement hourly rate may be considered depending on directly related experience. Appointment Duration: 12 months Work Schedule: Monday-Friday. Flexible hours Application Documents Required*:

• Cover letter
• Resume
• Names and Contact Details for Three (3) Professional References that speak to qualification.

*Consolidate documents into a maximum of 2 to upload. Open Until Filled Search Committee Chair: Fred Fletcher-Fierro ([email protected]) Visa Sponsorship is not available for this position PSU will only accept applications submitted through this process. Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.About UsAbout Pittsburg State UniversityPittsburg State University was founded in 1903, in vibrant and progressive southeast Kansas. Home to nearly 6,500 students, PSU provides all the benefits of a major college but with small class sizes and personalized experiences. The university offers more than 200 academic programs and emphasis areas across four colleges, including undergraduate degrees, graduate degrees, EdS degrees, and a doctoral degree in Nursing. Our students enjoy an average class size of just 18 students and benefit from world-class faculty and a vibrant campus life. More than 65,000 alumni proudly declare, Once a Gorilla, Always a Gorilla. Pittsburg State University offers a rich college experience with a broad selection of academic and social amenities.

• A beautiful 223-acre campus is home to state-of-the-art buildings that bring the real world to students, and include The Bicknell Family Center for the Arts, the Kansas Technology Center, the Tyler Research Center, the Robert W. Plaster Center, and much more

• The surrounding Pittsburg community fully embraces the university and its students with a welcoming, family-like small city atmosphere

• A variety of housing options give students living/learning opportunities, modern downtown apartments, group living, and more

• Nearly 150 student organizations provide opportunities for engagement, community, and leadership

• Our student population hosts a variety of cultural and social events on campus and in the community, exposing students to the traditions and lives from countries around the world

• Home to the NCAA's only Gorilla mascot, the university has a strong athletics tradition that showcases student athletes and brings together a community of dedicated fans

• A growing selection of online classes, programs, and degrees provide flexibility and opportunity to students from all walks of life

Pittsburg State employs well over one thousand part-time and full-time faculty and staff, students, graduate assistants, and researchers.Pittsburg has a population of approximately 20,000 residents and is located in southeast Kansas, about thirty miles from Joplin, Missouri, which has a metropolitan area population of about 60,000. Kansas City is located 120 miles north; Tulsa, Oklahoma is 125 miles southwest; Wichita is 160 miles west; and Springfield, Missouri is 95 miles east. For more information see: Pursuant to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. 1092 {f}) a copy of Pittsburg State University's Annual Security Report may be viewed on the internet at: This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Pittsburg State University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can also obtain a printed copy of this report by contacting University Police and Parking Services at 620-###-####. Pittsburg State University prohibits discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, age, marital or parental status, ancestry, genetic information, gender identity, gender expression, military or veteran status, or disabilities. The following person has been designated to address inquiries regarding the nondiscrimination policies: Director of Institutional Equity/Title IX Coordinator, 218 Russ Hall, 1701 S. Broadway, Pittsburg, KS 66762-7528, 620-###-####, [email protected].