Administrative Associate - UBA / College of Law - Florida State University : Job Details

Department

University Business Administrators - College of Law

Responsibilities

* Serves as the College of Law primary contact for functions that include P-Card maintenance, Travel Representative, and FACET Representative. Provides HR departmental back up during the peak seasons and as needed.

* Serves as a P-card Proxy for assigned cards. Ensures guidelines for cards are adhered to for University related purposes and that purchases followed appropriate FSU policies and guidelines. Responsible for monthly P-card reconciliations. Maintains filing for paid and unpaid P-card charges for cardholder. Serves as a backup requisitioner and receiver.

* Responsible for processing travel authorizations, cash advances, expense reports, and non-travel reimbursements for the College of Law. Serves as the College travel representative making travel arrangements and reviewing departmental travel card transactions. Assists in making recommendations to include workflow improvements and materials needed for efficient and compliant operations.

* Serves as College of Law FACET representative, responsible for distribution and ensures FACET reports are completed. Backs up the HR Department Representative in peak times and in their absence. Performs transactional tasks related to HR needs such as eRDFs, ePAFs, and pPAFs. Assists with special projects and assignments as needed that align with the goals and objectives of the College of Law.

Qualifications

A high school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select yes to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) ###-####.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: