Administrative Clerk - Gulf Coast Transit District : Job Details

GCTD JOB DESCRIPTIONJOB TITLE: ADMINISTRATIVE CLERK LOCATION: GALVESTON / BRAZORIA COUNTIES EMPLOYMENT STATUS: FULL-TIME, EXEMPT, BENEFITS-ELIGIBLESUMMARYESSENTIAL REQUIRED JOB DUTIES, ABILITIES, TRAITS

• Attend all mandatory program or staff meetings and complete training as required
• Adherence to all GCTD policies and procedures
• Answering customer questions, providing information, taking and processing orders and addressing complaints
• Answering phone calls and calling customers and vendors to follow up on appointments and deliveries
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of office business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments
• Basic financial capabilities
• Complete requisitions, purchase orders and receiving reports following procurement procedures, policies and laws.
• Assisting with government grants
• Ability to create and maintain spreadsheets and documents accurately and in a timely manner
• Follow all government regulations and laws, i.e. local, state, federal.

SUPERVISION

• Receives direct supervision from the Procurement and Grants Manager

REQUIRED EDUCATION

• High School Diploma, GED, or extensive experience in lieu of education will be evaluated as it relates to the position. Any education or experience above the required education and job duties of the position are preferred and will be evaluated as it relates to experience

REQUIRED EXPERIENCE

• Proficient in Outlook, Excel and Word
• Attention to detail and problem-solving skills
• English proficiency
• Excellent time management skills and ability to multi-task and prioritize work
• Strong communication, organizational, analytical, time management, problem-solving, and planning skills
• Previous experience in a secretarial role.
• 3 years of in office experience
• Ability to use work processing applications and document management software with a minimum typing speed of 60 wpm
• Working knowledge of basic bookkeeping

PREFERRED EDUCATION & EXPERIENCE

• Any education or experience above the required education and job duties of the position are preferred and will be evaluated as it relates to experience

REQUIRED LICENSURE & CERTIFICATIONS

• At minimum active and valid vehicle liability insurance
• No more than 3 moving or safety violations within the past 3 years
• Requires an active and valid Texas driver's license

WORKING CONDITIONS

• May require travel to various locations within Brazoria and Galveston Counties
• Work hours will be assigned based on GCTD business needs and may include varied work hours, weekends, holidays, irregular hours, mornings, evenings, split shifts, and overtime
• Out of region travel may be required to attend training
• Work will be performed in the office, field, and or remote settings

SPECIAL PROJECTS

• Assist directors or managers when requested to complete special projects and complete all assignments within a negotiated time frame

• Completion of other duties as assigned by supervisor as it relates to the program and position

ESSENTIAL JOB RELATED PHYSICAL & MENTAL REQUIREMENTS Physical:

• Ability to ascend and descend stairs
• Ability to bend, twist, kneel, stoop, and or reach for items
• Ability to operate office equipment
• Ability to push, pull, and or squat
• Ability to remain in a stationary position for long periods
• Ability to transport, adjust, and or move items up to 50 lbs

Mental:

• Ability to anticipate needs
• Ability to express self clearly and effectively, orally and in writing and use ethical and professional judgment
• Ability to deal professional, ethically, and effectively with customers, co-workers, vendors, and the public to include providing professional, prompt, responsive, efficient, and courteous customer service and assistance
• Ability to maintain regular attendance
• Ability to meet deadlines
• Ability to be professional and use professional judgment 100% of the time
• Ability to multi-task and plan time efficiently 100% of the time
• Ability to perform job description and duties with minor supervision
• Ability to reason and analyze effectively
• Ability to solve practical problems as it relates to the position
• Ability to understand, communicate, and comprehend information in English
• Required to pass and maintain all GCTD mandatory training
• Requires ability to work collaboratively in a team setting
• Requires the ability to treat everyone professionally with courtesy, decency, and respect, fostering the GCTD code of ethics

GCTD is an equal opportunity employer and prohibits unlawful discrimination per federal, state, and local laws. We value diversity and are committed to being an inclusive environment for all candidates and employees representing a variety of backgrounds, perspectives, and skills. All employment is based on qualifications. Qualified individuals must be able to perform all the functions listed in the job description with or without reasonable accommodation as based on ADA requirements.