Administrative Coordinator 2 or 3 (Medical Records) - MSCCN : Job Details

Administrative Coordinator 2 or 3 (Medical Records) Print ( Apply Administrative Coordinator 2 or 3 (Medical Records) Salary $1,985.00 - $3,572.00 Monthly Location Shreveport, LA Job Type Classified Job Number 201405 NLHSD AC2/3 MR 101624 Department LDH- Northwest Louisiana Human Services District Opening Date 10/16/2024 Closing Date 10/30/2024 11:59 PM Central Description Benefits Questions Supplemental Information The Northwest Louisiana Human Services District was formed to provide local governance and direction for behavioral health and developmental disability services for individuals residing in the nine parishes of Bienville, Bossier, Caddo, Claiborne, DeSoto, Natchitoches, Red River, Sabine and Webster. This position is with the NW LA Human Service District's Shreveport Behavioral Health Clinic located at 1310 N Hearne Ave. Shreveport, LA 71107. The incumbent serves as the main medical records custodian for the Shreveport clinic. This position requires in-depth knowledge of LDH policies and procedures for record retention as well as HIPAA regulations and guidelines. Provides a wide range of clerical duties that requires independent judgment and knowledge of District and Behavioral Health policies, procedures, rules and regulations. . Assists Administrative Supervisor as needed. Serves as backup to the front desk receptionist and scheduling specialist as needed. An ideal candidate will possess the following Competencies: Selected Core Competencies: Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. Using Data: The ability to use relevant and valid data to inform a recommendation for action. Selected Preferred Competencies : Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 2 or 3 depending on the level of experience of the selected applicant(s). Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level. Pay Ranges - Administrative Coordinator 2 - $11.45/hour - $20.61/hour Administrative Coordinator 3 - $13.11/hour - $23.59/hour Note regarding the pay range: The maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire . No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the 'Apply' link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor has 90 days from the closing date of the announcement to make a hiring decision. This agency participates in the E-Verify system for verification of citizenship and employment authorization. For further information about this vacancy contact: NW LA Human Services District Human Resources Dept 1310 N Hearne Ave Shreveport, LA 71107 318-###-#### Minimum Qualifications MINIMUM QUALIFICATIONS: One year of experience in which clerical work was a major duty SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience. Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience. College training will substitute for the required experience on the basis of 15 semester hours for six months of experience. NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments. NOTE: Any college hours or degree must be from an accredited college or university. Job Concepts Function of Work: To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties. Level of Work: Experienced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: None. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform. Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity. Examples of Work NOTE: Positions allocated at this level tend to focus on several examples of work as listed below: Serves as the main medical records custodian for the clinic. Provides a wide range of clerical duties that requires independent judgment. Organize and manage clients health information ensuring quality, accuracy, and accessibility the Electronic Health Record. Maintains the active and inactive clinical records, including filing and retrieving client files, lab reports, progress notes ad other relevant documentation. Prepares records subpoenaed for court. Process requests for medical records ensuring HIPAA compliant. Receives requests from and issues supplies to clinic staff. Maintains an inventory of supplies for clinical staff. Serves as back-up for the front desk receptionist and scheduling specialist. Processes routine paperwork and/or enters data into a department log or database in the servicing of a client. Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Receives, stores, and distributes supplies; maintains inventory of such. Performs related duties as assigned. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave- Up to six weeks paid parental leave More information can be found atHolidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (LASERS has provided this video (to give you more detailed information about their system Teacher's Retirement System of Louisiana (Louisiana School Employees Retirement System (among others 01 Have you ever worked for the State of Louisiana? Please make sure work history reflects this experience. Yes No 02 How many years of experience do you have in which clerical work was a major duty? Please make sure work history reflects this experience. None Less than 1 year At least 1 year but less than 2 years At least 2 years but less than 3 years At least 3 years but less than 4 years At least 4 years but less than 5 years At least 5 years or more 03 Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction 04 Explain your rating by providing specific and relevant examples in the box below. 05 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication 06 Explain your rating by providing specific and relevant examples in the box below. 07 Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. 1= I have no experience and/or am uncomfortable demonstrating accountability 2= I have limited experience or require assistance to demonstrate accountability 3= I can demonstrate accountability 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability 08 Explain your rating by providing specific and relevant examples in the box below. 09 Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action. 1= I have no experience and/or am uncomfortable using data 2= I have limited experience or require assistance to use data 3= I can use data 4= I can use data and help others improve their ability to use data 10 Explain your rating by providing specific and relevant examples in the box below. Required Question Agency State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) ###-#### Website Apply Please verify your email addressVerify Email