Administrative Coordinator 3 - Louisiana State University : Job Details

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Job Posting Title:

Administrative Coordinator 3

Position Type:

Classified

Department:

LSUAM FA - FPO - SEC - Ops - Customer Service Center (Jace Owens Sr. (00075635))

Work Location:

0120 Facility Srvcs Central Shop

Pay Grade:

Classified Administrative

Job Description:

Facility Services is the entity that maintains the buildings, utility systems and grounds for Louisiana State University. The Customer Service Center staff plays a vital role in coordinating the activities of the staff with the campus community. This position could be asked to work overtime as needed. This position is vital to support the LSU EOC. This position is responsible for the data integrity in the CMMS and workday system in regards to creating work orders, invoice processing, and asset management.

Job Duties:

Work Control: The position is responsible for assisting the department in administering and managing the Famis system and its various functions insuring the smooth workflow between departments. Accurate daily data input of information into the system. The Representative must be able to scan and electronically attach files containing additional information, such as specifications, diagrams, instructions, etc. to wor1< orders. -35%

Budgets: Works directly with the Accounting Department to review and update accounting reports within CMMS. -25%

Customer Service: Assist campus community by setting up work orders for crews and researching issues with in the system. Training fellow employees to use the CMMS. Query the CMMS database and generate reports as requested by the Facility Services Administration and Managers. -25%

Coordinates event set ups and updates Events calender. Other duties as assigned. -15%

Minimum Qualifications:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE:

Any college hours or degree must be from an accredited college or university.

Special or Physical Qualifications:

In accordance with University Policy Statement 18, this position is considered essential and may be required to report or stay on campus in the event or an emergency or closure.

Louisiana State Civil Service Job Details:

Additional Job Description:

Competencies:

Communicating Effectively - The ability to relay information correctly and appropriately to connect people and ideas, Displaying Expertise - The ability to exhibit specialized skills or knowledge gained from experience or training, Managing Resources - The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value, Using Data - The ability to use relevant and valid data to inform a recommendation for action

Special Instructions:

For questions or concerns regarding the status of your application or salary ranges, please contact Jace Owens at [email protected].

A permanent or probationary internal employee who is appointed to another position following certification from an open competitive eligible list is considered a new employee in the new position and shall serve a probationary period of six months.

Posting Date:

November 25, 2024

Closing Date (Open Until Filled if No Date Specified):

December 9, 2024

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

Y

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ([email protected]).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-###-#### or email [email protected]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.