Administrative Coordinator/ Administrative Assistant - Zobility : Job Details

• The Administrative Coordinator is responsible for daily activities supporting overall plant operations and supporting HR administrative tasks.
• To be considered for this position, individuals must be well organized, focused on the team aspect of the role, work diligently and have strong communication skills.
• This individual must be able to work independently as well as within a team, be flexible to change and able to respond quickly and effectively under pressure in a fast paced, demanding environment.

Responsibilities:

• Manage office operations including postings, communication records, mail incoming/ outgoing, contact information, etc.
• Submit purchase requisitions, including blanket orders, on behalf of the Seabrook site as needed by maintenance, production, logistics, engineering, etc.
• Help to manage/set up site wide meetings.
• Assist in submitting monthly reports as required by the SHE
• Process invoices, support goods receipts for non-inventory items and assist in contractor/ vendor management.
• Works collaboratively with the HR Manager and assists by providing daily management of the Human Resources function
• Primary resource for employees with any HR related concerns or inquiries
• Conduct orientation with new hires and support the onboarding process
• Prepares and maintains employee new hire packets and ensures accurate and timely completion of the new hire process and paperwork
• Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information
• Plans and organizes onsite events.
• Additional responsibilities assigned as needed.

Requirements:

• Demonstrates problem-solving skills, with the ability to work independently and handle projects with limited supervision
• Ability to multitask and adapt in a fast-paced environment
• Advanced proficiency and accuracy with Microsoft applications and data entry
• Strong Microsoft Excel and PowerPoint experience required
• Knowledge of HR related employment law and regulations
• Ability to build and maintain relationships cross-functionally and across all levels of the organization
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Ability to display good judgement, discretion, and confidentiality

Education:

• High School or GED