Administrative Coordinator II - 61005921-171690 - State of South Carolina : Job Details

Salary: $50,000.00 - $60,000.00 AnnuallyLocation : Richland County, SCJob Type: FTE - Full-TimeJob Number: 61005###-####90Agency: SCDPHOpening Date: 12/12/2024Closing Date: 12/30/2024 11:59 PM EasternClass Code:: AH15Position Number:: 61005###-####90Normal Work Schedule:: Monday - Friday (8:30 - 5:00)Pay Band: Band 6Hiring Range - Min.: $50,000.00Hiring Range - Max.: $60,000.00Opening Date: 12/06/2024EEO Statement: Equal Opportunity EmployerAgency Specific Application Procedures:: Please complete the state application to include all current and previous work history and education. A resume may be uploaded for review but will NOT be used to determine if an applicant has met the qualifications for the position or substitute for completing any section of the application. Supplemental questions are considered part of the application and must be completed. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment.Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.Job ResponsibilitiesCareers at DPH: Work that makes a difference!Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing EquityWe are on the lookout for our next team member!Do you thrive in a dynamic environment and get excited about making a meaningful impact? We are looking for an enthusiastic, detail-oriented individual to join our team. If you are ready to bring your skills, energy, and creativity to a role where you will collaborate with dedicated public servants, we want to hear from you! Under the supervision of the Bureau Director of Organizational Development in Health Strategy & External Affairs/Office of the Chief of Staff, who oversees agencywide policy administration, training, and workforce development, this position provides support with agency policy coordination and a variety of administrative tasks. Key responsibilities include scheduling meetings, drafting agendas, recording meeting minutes and action items, assisting with Microsoft SharePoint updates, serving as an asset coordinator, and providing backup support to the Deputy Area Operations Coordinator. We are looking for a candidate who brings the following skills to the table: -Organizational Skills: Expertise in managing documentation, time management, and attention to detail. -Policy & Procedure Knowledge: Understanding of policies, compliance, and policy review processes. -Communication Skills: Proven ability to collaborate effectively and communicate clearly and concisely, both in writing and verbally. -Project Management: Skilled in tracking project progress, managing timelines, and taking detailed meeting minutes. -Problem-Solving & Critical Thinking: Able to assess situations, identify needed adjustments, and resolve issues efficiently. -Technology Proficiency: Proficient in data management and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with the ability to learn SharePoint if not already familiar. Also skilled in using modern office equipment. -Confidentiality & Discretion: Experienced in handling sensitive information with discretion and maintaining confidentiality. -Adaptability & Flexibility: Comfortable adapting to changing organizational or deputy area priorities, and policy updates while staying current on best practices. -Interpersonal Skills: Strong relationship-building abilities and a customer-focused orientation.Minimum and Additional RequirementsState Minimum Requirements: A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.Agency Additional Requirements: A bachelor's degree with at least two years' experience in administrative services, policy management, business management, public administration, or a closely allied field.Must be able to operate state-owned vehicles. Occasional travel may be required for meetings and trainings.Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. Preferred QualificationsA master's degree is preferred. Additional CommentsDRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record. SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.The South Carolina Department of Health and Environmental Control offers an exceptional benefits package for FTE positions that includes: Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children 15 days annual (vacation) leave per year 15 days sick leave per year 13 paid holidays State Retirement Plan and Deferred Compensation Programs REMOTE WORK: The option to work partially remote is available after six (6) months of employment if it applies to the position. Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.01 Do you have a high school diploma and relevant experience in business management, public administration or administrative services: Or a bachelor's degree may be substituted for required work experience?

• Yes
• No

02 Do you have at least two years of experience in administrative services, policy management, business management, public administration, or a closely allied field?

• Yes
• No

03 Are you able to operate state-owned vehicles for occasional travel as needed?

• Yes
• No

04 Are you willing to accept an offer within the agency hiring range of $50,000 - $60,000?

• Yes
• No

05 Are you a former or current SCDPH or SCDHEC employee?

• Yes
• No

06 Can you describe your experience with electronic management of documents ensuring accuracy in record-keeping? 07 What experience do you have with communication tools (e.g. in Microsoft Office Suite, SharePoint, etc.) and how comfortable are you learning new software and systems to support administrative and policy tasks? 08 Can you describe your experience with calendar management and scheduling meetings? How do you ensure everything runs smoothly? 09 What interests you about working in administrative coordination and policy support? 10 What is your preferred work style when it comes to managing tasks and priorities? 11 What type of leadership or supervisory style helps you feel most successful and motivated in your role? Do you prefer detailed instructions or a more hands-off approach? 12 What do you think are the most important traits for building strong working relationships with colleagues? How do you put these traits into practice in your day-to-day work? 13 Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.

• Yes
• No

14 Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. The application and not an attached resume will be reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.

• Yes
• No

15 If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record. I have read and acknowledge the above statement.

• Yes
• No

16 How did you hear about this position?

• State NeoGov Website
• LinkedIn, Twitter, Facebook
• Employee Referral/Agency Recruiter
• College Job Board
• Job Fair
• External Job Board (SC Works, Indeed, Association)
• Other

Required Question