Administrative Coordinator - Lessing's : Job Details

Description:Please use this link to complete an application on our Company Career Page: Job Duties & Responsibilities:-Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments-Assist in preparation and coordination of the behind the scenes work involved in planning weddings.-Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities-Use databases to create and distribute Banquet Event Orders and reports-Responsible for generating weekly staff schedule-Make sure that all communications with clients are responded to promptly-Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed-Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted-Responsible for all invoice tracking and posting to CTUIT-Process payments-Vendor coordination and correspondence-Day-of operations assist and backupQualifications:-College preferred-Computer skills required: Excel, Word, database management, Publisher or equivalent a plus-Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails-Demonstrate high quality verbal and interpersonal communication skills-Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision-Work flexible hours as required including evenings/weekends if needed. Part-Time, 20-25 hrs per week (Job is only 10 months - no work in January February)-Maintain a positive attitude, professional manner and appearance in all situations-Professional attire requiredThe Company:Lessing's Hospitality Group is comprised of over 100 locations throughout the Northeast and Florida. Lessing's operates 21 wedding and catering venues, 16 full-service restaurants, over 75 corporate and academic dining centers, a historic inn, and a presidential yacht. Steeped in over 130 years of tradition, Lessing's Hospitality Group's focus is on providing each guest and client with unique, personalized experiences and remarkable hospitality.Machine/ Equipment used:-Computers, copiers, multi-line phones and general office equipment. Proficient in Excel, Word, PublisherWorking Conditions:-Work hours may include days and evenings on weekdays and weekends. Work schedule may change on a weekly basis.Physical Requirements:Must have the ability to:-Read and write (English) proficiently-Communicate verbally with staff members with the use of two-way radios-Give and/or follow verbal and written instructionsSalary (NY only): $18 - $20 per hour