Administrative Coordinator - TeamMates Mentoring : Job Details

Reports to: Chief Executive Officer, TeamMates Mentoring Program

Location: TeamMates National Offices (Lincoln, NE and Gretna, NE)

Basic Function and Responsibility: To provide direct administrative support to the TeamMates National office, specifically the Executive team. Responsibilities require excellent organizational, communication, and interpersonal skills, as well as a deep understanding of the nonprofit sector and the specific mission of the organization.

Qualifications:

* Associate's degree or equivalent experience; Bachelor's degree preferred

* A minimum of three years' experience in administrative duties such as high-level calendar management, professional communication with internal and external stakeholders, and maintaining organized file systems

* Ability to provide a consistently high level of customer service

* Must have passion for youth and mentoring

Key Skills:

* Ability to work collaboratively with TeamMates National Office staff and TeamMates chapters in all five states

* Demonstrate positivity, confidentiality, and professionalism

* Excellent verbal and written communication skills

* Strong attention to detail, ability to multitask, and dedicated to serving others.

* Technical skills and computer software experience including Microsoft Office Suite, Excel, Outlook, Word, and Teams

* Strong data management skills and ability to work with daily, monthly, and year-end deadlines

* Ability to write, edit, and mail merge letters

Duties and Responsibilities:

Administrative Support

* Scheduling meetings, appointments, and travel arrangements for executives and staff members;

* Handling communications, including emails, phone calls, and letters, on behalf of the CEO;

* Answering phone calls, managing email correspondence, and directing inquiries to appropriate personnel;

* Maintaining office supplies, managing equipment, coordinating facility maintenance, and overseeing office space utilization;

* Preparing and distributing reports, letters, presentations, and other documents, ensuring accuracy and compliance;

* Organizing board meetings, staff meetings, and other events, including preparing agendas, taking minutes, and ensuring follow-up actions are completed;

* Prepare and/or edit documents, such as expense reports, memos, and invoices;

* Maintaining accurate databases (Blackbaud/Raiser's Edge/Civicore/Microsoft Outlook) of contact information, client records, and other relevant data.

* Acting as a point of contact for internal and external stakeholders, facilitating communication between departments.

* Handling tasks like copying, filing, and mail distribution.

* Other duties as assigned

Working Conditions and Physical Requirements: This position requires the ability to work an adaptable full-time, fast-paced work schedule both in the office and remotely, when necessary. Physical requirements include the ability to engage in repetitive movement, work for extended periods of time at a computer, and occasionally lift up to 20 pounds.