Administrative Coordinator - Ultimate Staffing : Job Details

Administrative Coordinator - Onsite

Location: Just North of Downtown Seattle

Schedule: Full-time, Monday-Friday, 8am-5pm

Compensation: $20-27/hr DOE

Are you a highly organized professional with exceptional customer service skills? Our client, a national leader in commercial real estate, is seeking an Administrative Coordinator to join their dynamic team. This role offers an opportunity to work in a fast-paced environment where you can showcase your administrative and operational talents.

As the Administrative Coordinator, you will serve as the face of the organization, providing exceptional front-desk support and critical administrative assistance to multiple departments. Your contributions will ensure the seamless daily operations of the office.

• Professionally route calls and warmly greet visitors, ensuring a polished check-in experience.
• Maintain accurate in/out logs for staff, brokers, and visitors.
• Manage mail, faxes, and deliveries; prepare outgoing packages, including overnight and courier services.
• Keep office and breakroom areas clean, organized, and well-stocked throughout the day.
• Troubleshoot and operate office equipment, including printers, copiers, and postage meters.
• Coordinate office supply inventory and pre-printed stationery needs.
• Approve invoices for various office-related expenses, ensuring accuracy and proper allocation.
• Provide administrative support for correspondence, legal documents, and invoices.
• Maintain and update information in various property and client databases.
• Support ad hoc projects and administrative duties as assigned.

• Required Skills:
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • Exceptional organizational skills with high attention to detail.
  • Strong verbal and written communication skills.
  • Customer service orientation with excellent interpersonal skills.
  • Ability to multitask and prioritize in a deadline-driven environment.
• Preferred Experience:
  • 1+ year of office or customer service experience.
  • Familiarity with operating multi-line phone systems.

• High school diploma or equivalent required; Bachelor's degree preferred or equivalent experience.

• Office-based role with standard office noise and occasional physical activity such as lifting up to 50 lbs.

If you're ready to be part of a supportive and collaborative team, apply today to take the next step in your career!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.