Administrative Coordinator (Multiple Vacancies) - Rutgers University : Job Details

Position Details Position Information Recruitment/Posting Title Administrative Coordinator (Multiple Vacancies)Job Category URA-AFT AdministrativeDepartment Dining ServicesOverview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.Posting Summary Rutgers, The State University of New Jersey is seeking a Administrative Coordinator (Multiple Vacancies) for the department of Dining Services. Reporting to the manager of a Dining Services unit and Executive Director's office, provides confidential-level support and performs a wide range of administrative tasks in support of Dining Services operations. Among the key duties of the position are the following:

• Provides support related to customer service, coordination of meetings, HR and payroll; billing and invoice processing; cash handling; the preparation of financial reports and transmittals; coordination of logistics for events and meetings; and the overall administration and operation of any Dining Services office or unit.
• Duties include calendar management, coordination of meetings, reimbursements; purchasing.
• Prepares reports and data as well as a variety of complex projects, assignments, and confidential executive-level administrative support for the Dining Services leadership team.
• Acts as a liaison to both internal and external constituents, replies to routine inquiries and resolves a diverse range of issues in a professional manner.
• Provides support in matters related to personnel and payroll of a sensitive and highly confidential nature.
• Processes various administrative documents and data.
• Creates routine informational materials.
• Provides department-wide assistant and technical support in the administration of multiple systems.
• Provides training and backup coverage where necessary.
• Assists with department-wide events, programs, marketing and staff trainings.
• Assists with and completes special projects as assigned.

Position Status Full TimeHours Per WeekDaily Work ShiftWork Arrangement

• This position requires a fully on-site work arrangement.

FLSA NonexemptGrade 04Position SalaryAnnual Minimum Salary 57356.00Annual Mid Range Salary 71372.00Annual Maximum Salary 85388.00Standard Hours 37.50Union Description URA-AFT AdministrativePayroll Designation PeopleSoftBenefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .Seniority UnitTerms of Appointment Staff - 12 monthPosition Pension Eligibility ABPQualifications Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination and facilitation.
• Also requires relevant experience in an administrative function, preferably in a college or university setting.

Certifications/Licenses

• Have a Valid Driver's License.

Required Knowledge, Skills, and Abilities

• Must be able to prioritize and perform multiple and varied tasks in a fast-paced service-focused environment.
• Professional demeanor, courtesy, discretion, sound judgment, and reliability are essential in the performance of this position.
• Requires effective oral, written and interpersonal communication skills including knowledge of proper business writing style and format.
• Must have proficiency in Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook, etc.).
• Must be able to efficiently navigate through web and PC-based applications.

Preferred Qualifications

• Previous experience in an administrative or operational function in a college food service or student affairs environment desired.
• Experience using RIAS, Kronos, Blackboard, Atrium, Guardian I-9, ARS, Foodpro, CaterMate, and knowledge of Rutgers University, Student Affairs and Dining Services policies, procedures and collective bargaining agreements strongly preferred.

Equipment UtilizedPhysical Demands and Work EnvironmentSpecial ConditionsPosting Details Posting Number 25ST0176Posting Open Date 02/05/2025Special Instructions to ApplicantsRegional Campus Rutgers University-New BrunswickHome Location Campus Rutgers University - New BrunswickCity New BrunswickState NJLocation DetailsPre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: