Administrative & HR Assistant - Phaxis : Job Details

Summary: Provides administrative support to management & staff with duties related to HR, Operations, Business Administration, Customer Service and others. Essential Duties and Responsibilities include the following. Other duties may be assigned. Human Resources: The highest level of discretion is required due to this position's exposure to confidential employee records. •Reviews and approves weekly payroll and submits to payroll vendor for processing. •Maintain payroll & PTO records for all employees, generates reporting as needed •Acts as a liaison with recruiting agencies and PEO vendor. •Executes pre & post-employment administration. •Onboards new employees •Maintains personnel files. •Coordinates employee events •Maintains bulletin boards and ensures all required postings are up-to-date. •Executes 401k reporting and directs employee questions •Generates and maintains documentation pertaining to performance (as directed) and incidents/accidents including regulatory compliance records •Generates other reporting as needed Other Administrative duties/Customer Service •Process Accounts Receivable payments •Makes collection calls and coordinates appropriate action on overdue accounts •Execute other Accounts Receivable tasks as needed •Process Order Entry: Overflow, and backup to cover others PTO •Distributes incoming mail. Assists management with correspondence •Coordinate building & equipment maintenance •Generate reports for management •Assist Customer Service as needed •Order and maintain office supplies •Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities •Phone System: set outgoing messages, train new staff to use phone system, office equipment The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Education/Experience: Bachelor's degree (B. A.) from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.