Administrative Manager (HEA) - Instructional Computing & Information Technology - City University of New York : Job Details

Administrative Manager (HEA) - Instructional Computing & Information Technology

POSITION DETAILS

The Administrative Manager reports to the Hunter College Chief Information Officer. He/she/they will have primary responsibility for the department budgets, procurement, HR activities and oversight of various college committees. In addition, this position will be responsible for planning and coordinating department projects, activities and composing/managing college-wide communication campaigns. In addition to the CUNY Title Overview, duties include but are not limited to the following:

BUDGET : The position will plan, organize, coordinate, evaluate, and direct the departmental budget formulation, analysis, and management activities for PS and OTPS categories, in addition to multi-million-dollar capital projects. The position will be responsible for financial reporting, preparation of financial statements and statistical reports to track and manage the department budget. The position will also develop projections of expenditures for use in financial planning and coordinate the department budget with the department leadership team, the College's Business office, collaborations with CUNY CIS, CUNY CUCF, non-Tax Levy entities (such as the Hunter College Foundation, State and Federal Grantors) and other

appropriate departments.

PROCUREMENT : This position will manage the ICIT resources and personnel assigned to plan, organize, coordinate and perform ICIT procurement activities for OTPS, Student Technology Fees and capital projects. This position will implement processes to ensure compliance with the University and College procurement processes, such as competitive bidding and best value procurement. This position will also coordinate ICIT procurements with the College Business office and other appropriate departments.

HR ACTIVITIES : Providing confidentiality while using high degree of discretion and professionalism in the preparation of personnel action forms, coordination of recruitment activities, maintenance of attendance records, performance evaluations, civil service exams for ICIT employees and management letters. This position, in conjunction with HR, will oversee all HR aspects for ICIT.

DEPARTMENT ACTIVITIES : This position will serve as the principal liaison for the Chief Information Officer to other college executives, school Deans, internal department heads and departmental staff. This position will be responsible for scheduling, and researching and preparing materials for meetings with other College executives, which are often sensitive in nature, including creating meeting agendas and following up on action items. This position will also be responsible for coordinating and overseeing the department leadership meetings with a focus on timely and relevant communications among the department leadership team.

QUALIFICATIONS

Bachelor's Degree and six years' relevant experience required.

CUNY TITLE OVERVIEW

Manages administrative and program activities of an academic or administrative unit.

* Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.

* Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.

* Represents management in meetings and activities related to department administration.

* Maintains archives, inventories, or collections of materials or records needed by the department.

* Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.

* Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues

* Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved salary range ($67,784 - $90,375).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 28815.

Click on the APPLY NOW button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (, , (, or ), , , , -, _ or )).

Incomplete applications will not be considered.

Please include:

* Cover Letter and/ or Statement of scholarly interests

* Curriculum Vitae/ Resume

* Names and contact information of 3 references

(Upload all above listed documents as ONE single file-- PDF format preferred.)

CLOSING DATE

The committee will begin reviewing complete applications on Jan. 13, 2025. Applications submitted after the deadline will only be considered if the position(s) remain open.The search will stay open , and screening and review of applications will be ongoing-- until the position is filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28815

Location

Hunter College