ADMINISTRATIVE OFFICER 2 - MSCCN : Job Details

Reference #: 4656364 THE POSITION The Bureau of Management Services is seeking an Administrative Officer 2 to serve as one of two Grants Management Officers for the Pennsylvania Department of Education (PDE), Division of Grant Management and the Non-Public Information System. Apply today and helpensure that schools and educators in our state are supported by the grant funding they need to provide every learner with access to a world-class education system. DESCRIPTION OF WORK In this position, you will share responsibility for administrative review, approval, and oversight of all grant contracts issued by the agency. Your work will ensure the routing and approval processes adhere to rules, regulations, management practices, and Department policies. This includes analyzing current process and assisting in the development of new, efficient procedures in accordance with management directives and other guidance to streamline and create efficiencies throughout the agency. You will also serve as the agency liaison with external and internal offices, conducting meetings with other agencies, schools, and the public as well as advising staff on grant processes, requirements, and documentation. This position also trains agency staff on grant processes and procedures and provides staff with direction on federal and state laws and regulations to guide the grants process. Other responsibilities include entering funds commitments into the accounting system and working closely with the PDE budget team to ensure accuracy. Effective communication skills are essential to successfully establish and maintain cooperative working relationships and sustain the high-level of confidentiality and professionalism necessary for success in this role. Elevate your administrative career and keep Pennsylvania's education system funded with our team Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Scheduled hours/lunch times are flexible. Telework: You may have the opportunity to work from home (telework) part-time. This position currently works in the office one day per week, Thursdays. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: One year as an Administrative Officer 1; or Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or Any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. Legal Requirements: A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental appli ation questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at . Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.