Administrative Officer (2 Positions) - Louisiana State University Health Sciences Center Shreveport : Job Details

Position Details

Expiration Date

11/13/2024

Department

MC Medicine

Position Type

Professional

Location

Shreveport

Description

Position reports to the Business Manager with functional direction from the Division Chiefs assigned. Divisions will be assigned by the Business Manager upon consultation with the Chair and Division Chiefs. Division assignments may change from time to time as needed for department operations and support. Incumbent will provide administrative support to the Department and faculty at the direction of the Business Manager, Chair, or Division Chiefs.

ESSENTIAL DUTIES:

90% Provide administrative support to the Department including but not limited to:

* Assists in day-to-day operations of the department of Medicine

* Type documents/correspondence

* Prepare incoming & outgoing communications

* Schedule appointments (not medical), meetings, phone calls

* Reserves rooms

* Types minutes for meetings

* Transcribes non-medical dictation if requested

* Routine paperwork, record keeping, filing, data compilation

* Tracks department funds and reports to Business Manager

* Submits/tracks work orders

* Monitors time & attendance, collects signatures on various timesheets, timekeeping

* Obtain signatures on any necessary or assigned paperwork and processes through to completion

* Prepares faculty credentialing paperwork

* Prepares personnel paperwork (PERs, offer letter requests, etc.)

* Prepares and assists with Contracts and Immigrations

* Paperwork (requisitions, POs, ITs, etc.) for ordering supplies, equipment, books and paying memberships, licenses, dues, subscriptions, etc.

* Tracking assets

* Prepares travel paperwork and Christopherson requests

* Mail collection, processing, and distribution

* Greets visitors and answer general office questions for faculty, staff and visitors.

* Communication internal and external on action items

* Coordinates all planning, personnel management, logistics, setup, and paperwork associated with visiting speakers, educational symposiums, lectures, etc. and their associated entertainment functions

* Prepares payroll/reimbursement/direct pay paperwork

* Recruitment coordination

* Office space coordination

* Lightning Bolt for scheduling of clinical faculty

* QuickBooks for departmental invoicing and billing

* Fundraising and development with Foundation; prepares check requests for Foundation reimbursement

* Assists in the yearly budgeting process

* Monitors the budgets in each budget category

* Reconciles accounts and project financials including use of institution accounting system

* Assist other dept. personnel as needed

* Special projects, provide Business Manager support and other duties as assigned

10% Perform other related duties as may be assigned

Qualifications

The applicants must meet one of the following:

* Bachelor's degree from an accredited university with 2 years of professional administrative experience.

* Associate's Degree from an accredited university with 5 years of professional administrative experience.

* High School diploma with at least 10 years of professional administrative experience.

Preferred Qualifications

* Master's degree from an accredited program in Accounting, Business, Public Administration, Finance or related area.

* Specific budget experience in state or academic healthcare setting.

Additional Position Information

PSN/PER Number: PSN 38674 and 53345/PER 1434 and 1435

Salary Range: $58,000 - $75,000

Primary Location: Shreveport, LA (Onsite position)

About the School

The LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

* Salary is commensurate with experience and training

* Generous Health, Dental, and Vision Insurance

* Life Insurance

* Long-Term Disability Insurance

* Accidental Death & Dismemberment Insurance

* Flexible Spending Account

* Optional Retirement Plans

Applicant Instructions

Locate and click on the Apply Online button located at the bottom of the screen, enter your contact information, and upload your resume/CV. If you need assistance applying electronically, please telephone 318-###-####.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

Apply Online

LSU Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.LSU Health Shreveport has a goal of having at least 7% of our workers as people with disabilities.