Administrative Officer 3 - UC DAVIS HEALTH : Job Details

#CA-SSThe Onboarding Specialist for the Department of Surgery reports directly to the Chief Administrative Officer. This position will serve as the Onboarding Specialist for staff and faculty. This position serves as a subject matter expert on executive support functions. This position will be assigned complex analytical duties and will be tasked with providing guidance and input based on policies and established guidelines. Must have the skill and knowledge to make decisions and recommendations that may deviate from the norm. Will perform operational level analysis to identify relevant concerns, factors, patterns, tendencies, and review of relevant information in order to make decisions and carry out assignments. Determines and locates sources for collecting information to develop administrative staff procedure manuals, guides and training tools. Will provide innovative and creative recommendations to resolve routine and non-routine problems and identify areas for improvement, make suggestions, and implement changes. Will require interactions with internal and external contacts within the UC Davis community and will take the lead on managing department-wide projects and seeing them through to completion.Apply By Date December 9, 2024 at 11:59PM; Interviews and recruiting process may occur at any time. For full consideration, applicants are encouraged to upload license and/or certification if required of the position. Minimum Qualifications

• Bachelor's degree and / or equivalent work experience / training
• Experience working in an environment that requires a strong degree of confidentiality, integrity, and good judgment
• Experience and working knowledge of UC Path, Job Builder, Aggie Service, Ecotime, Aggie Buy, Aggie Travel, Travel and Entertainment policies.
• Knowledge of UCD/UCDH policies and Compliance policies.
• Strong analytical skills to evaluate problems, streamline processes, review policies to make decisions, provide recommendations, and develop justifications to resolve problems .
• Demonstrated leadership skills sufficient to effectively recruit, select, train, direct, motivate, evaluate, and recommend corrective action to staff/personnel.
• Strong oral and written business communication skills to produce concise and direct communications, collaborate with a variety of people at all levels of the organization and deal with complex, difficult, and or sensitive topics.
• Knowledge and experience with but not limited to, human resources management and payroll systems, Microsoft Suites, internet, email systems, timekeeping and etc.

Preferred Qualifications

• Knowledge of FMLA, CFRA, Disability, ADA, and Worker's Compensation, pregnancy leave and other types of leaves of absences.
• Thorough knowledge of a variety of Human Resources functional areas including but not limited to, employee relations, classification, recruitment and selection, compensation, documentation, performance management, and in-depth knowledge of integrated leaves of absence.
• Knowledge of FMLA, CFRA, Disability, ADA, and Worker's Compensation, pregnancy leave and other types of leaves of absences.

Key Responsibilities

• 20% - Special Project Management
• 5% - FMLA , Leave Management, Workers' Compensation, and Ergonomics
• 75% - Recruitment, Human Resources, Training, and Onboarding Management

Department Overview The Department of Surgery encompasses a wide variety of surgical specialties. These include bariatric surgery, burn surgery, colorectal surgery, cardiothoracic surgery, gastrointestinal surgery, hepatobiliary surgery, endocrine surgery, pediatric surgery, plastic surgery, transplant surgery, trauma, acute care and surgical critical care surgery, vascular surgery, and oncologic surgery. The Department's extensive surgical expertise, in combination with ongoing teaching and research activities, provide ample resources and advanced surgical techniques for patient care.POSITION INFORMATION

• Salary or Pay Range: $ 2,873.56 - $5,195.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 %
• Shift Hours: M-F, 8 am -5 pm
• Location: North Addition Office Building (HSP002)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staffPhysical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• May be required to work a flexible schedule.
• Employment is content upon successful completion of a background investigation, which includes a criminal history and identity check and successful completion of a health screening.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.For the University of California's Affirmative Action Policy, please visit: For the University of California's Anti-Discrimination Policy, please visit: Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHereApply for Job

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