Administrative Officer I - State of North Carolina : Job Details

Salary: $42,464.00 - $74,313.00 Annually Location : Wake County, NC Job Type: Permanent Full-Time Job Number: 24-13614 DCFW 60040862 Department: Dept of Health and Human Services Division: Child and Family Well Being Opening Date: 11/12/2024 Closing Date: 11/20/2024 5:00 PM Eastern Job Class Title: Administrative Officer I Position Number: 60040862 Work Location: 5601 Six Forks Road, Raleigh, NC Salary Grade: NC11 Description of Work This employee will be knowledgeable of State and Federal program regulations, internal controls, grants management, and cost allocations to ensure that funds are being expended in an appropriate manner. This position will review expenditure accounts and run financial reports within NCFS (North Carolina Financial System), track all WIC and CACFP grants, prepare reclasses, approve grant coding/invoicing, and troubleshoot accounting actions when needed. The successful candidate will assist with internal controls and in creating Standard Operating Procedures on fiscal matters. In addition, this position will assist, as needed, with accounts payable, contracts, procurements, reporting, and running monthly reports in financial information systems. About the Division of Child and Family Well-Being and the Community Nutrition Services Section (CNSS): This position is located within the Community Nutrition Services Section (CNSS) of the Division of Child and Family Well-Being, Operations Unit. The Division of Child and Family Well-Being is a new division at the NC Department of Health and Human Services (NCDHHS) that focuses on supporting whole child and family health and well-being for North Carolinians with several sections, including the Community Nutrition Services Section where this position is located. CNSS manages several nutrition programs that are federally funded, including the Supplemental Nutrition Program for Women, Infants, and Children (WIC) and the Child and Adult Care Food Program (CACFP). This position requires a comprehensive understanding of State and Federal requirements for all program areas. The WIC Program is a domestic discretionary program and operates under one set of federal regulations for financial management. The CACFP is an entitlement program and operates under a different set of federal regulations for financial management. In addition, the Farmers Market Nutrition Program (FMNP) and the Breastfeeding Peer Counselor program (BFPC) have unique reporting requirements, including a state match requirement for FMNP. There are many federal requirements tied to each of these large and complex federal programs. The branch budget is approximately $380,000,000, includes multiple funding sources. Nutrition Services is heavily audited by USDA (both fiscally and programmatically), State Audit, Internal Audit (programmatic, financial and information systems), and formula manufacturers. There is no tolerance level for errors. Errors caused by this position could result in audit findings and potential payback situations. Attention to detail is crucial to reduce and/or quickly correct errors that can result in audit exceptions and/or poor management decisions. Compensation and Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for For more information about DHHS: Knowledge, Skills and Abilities / Competencies To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:

• Demonstrate experience with basic accounting principles and practices.
• Demonstrate experience with technical skills and performing analysis in business operations, banking operations, accounting, and financial reporting.
• Demonstrate experience preparing budget documents and reports; ability to monitor and maintain the financial resources of the organization to meet organizational objectives and compliance.
• Demonstrate experience exercising judgement and discretion in applying and interpreting policies and procedures.

Management Preferences

• Experience with grants management
• Experience with the North Carolina Financial System (NCFS) and/or the North Carolina Accounting System (NCAS)
• Experience working with multiple funding sources
• Proficient in use of Microsoft Office products

Minimum Education and Experience Requirements Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details. Bachelor s degree from an appropriately accredited institution and one year of experience in HR, budgeting, research or administrative management OR An equivalent combination of education and experience. Supplemental and Contact Information The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: . DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• Applicants may be subject to a criminal background check. All candidates selected for positions considered Positions of Trust will be subject to a criminal background check.

Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at ; Transcripts, degree evaluations and cover letters may be uploaded with your application. NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact HR at 919-###-####. To check the status of an application, please log in to your NC Government Job Opportunities account and click Application Status . For technical issues with your application, please call the NeoGov Help Line at 877-###-####. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-###-####.NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation. 01 I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. I have included all this information in my application. (NOTE: AN ATTACHED RESUME NOR SEE RESUME DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you have not completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes
• No

02 Where did you learn about DHHS or this opportunity? 03 Please give additional detail where you learned of DHHS or this opportunity. (e.g., APA Annual Meeting in NYC in May 2021, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.) 04 Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Have you provided such information within the body of the application? (Information should be provided in the appropriate areas, to include the following: Education - including high school, Work Experience - each position should be listed separately, Certificates & Licenses, Skills).

• Yes
• No

05 The budgeted salary for this position is limited to $74,313. If offered this position, are you willing to accept a salary within the posted recruitment range of $42,464 - $74,313?

• Yes
• No

06 Do you have experience in the following areas (check all that apply):

• Grants management
• Contracts management
• Budgeting
• Federal Reporting

07 Do you have the following experience (check all that apply):

• Experience writing Standard Operating Procedures
• Experience with multiple funding sources
• Experience creating and/or monitoring internal controls
• Proficiency with Microsoft excel

08 Do you have experience with the following (check all that apply):

• Experience with federal regulations and/or state policies
• Experience with preparing documents and reports independently
• Experience with accounting practices and procedures, including working with an accounting system

09 Provide an example of your experience working with multiple funding sources/grants. If you do not have this experience, please enter 'No Experience'. 10 Describe your proficiency level with Excel and a complex spreadsheet that you created and/or maintained. 11 Detail which North Carolina Financial System modules you may have experience with. If you do not have NCFS experience, please enter 'No Experience'. Required Question