Administrative Officer - Department Of Labor : Job Details

Administrative Officer

Department Of Labor

Job Location : Washington,DC, USA

Posted on : 2024-11-28T07:30:48Z

Job Description :
Duties Duties include but are not limited to:Leads initiatives and participates fully in planning, implementing, coordinating, and evaluating of ILAB administrative functions.Serves as a key member of the ODUS staff, making substantial contributions to overall program planning, policy, and internal and external coordination.Provide expert advice and counsel on administrative operations and policies and on the availability and use of resources to achieve ILAB's mission and goals.Serves as an expert and has oversight over the budget, human resources, procurement, information technology, and other administrative functions.Analyzes and strengthens internal policies and assists in developing processes and procedures.Advises the Deputy Undersecretary, Associate Deputy Undersecretaries, and the Chief of Staff on any issues identified and recommends solutions.Ensures the planning, provision, and coordination of administrative and office services and support, including space management, telecommunications, repairs, travel, training, records management, safety and health, COOP coordination, budget, procurement, human resources, IT access, and personnel security/badge process.Keeps abreast of and ensures compliance with regulations, policies, and laws and communicates effectively to the Bureau leadership on administrative requirements and developments with OASAM. DOL, OMB, OPM, and Congress which pertain to lLAB or impact plans and programs.Provides authoritative advice, guidance, and overall direction for administrative and management services to ILAB.Keeps abreast of and ensures compliance with regulations, policies, and laws and communicates effectively to the Bureau leadership on administrative requirements and developments with OASAM. DOL, OMB, OPM, and Congress which pertain to lLAB or impact plans and programs.Provides authoritative advice, guidance, and overall direction for administrative and management services to ILAB.Serves on the ODUS leadership team and as the key advisor to the Deputy Undersecretary, Associate Deputy Undersecretaries, Chief of Staff, Office Directors, and other supervisors in administration and management.Plans work to be accomplished by subordinates; makes assignments based on capability and expertise; evaluates the work performance of subordinates; develops performance standards; gives advice or instruction to subordinates on work and administrative matters; and identifies developmental and training needs of employees, providing or arranging for needed development or training.Interviews candidates for positions; recommend appointment, promotion, or assignment for positions; hears or resolves complaints from employees; refers group grievances and more serious unresolved complaints to a higher level; and effects disciplinary measures.Responsible for ensuring all personnel management actions are following merit principles and Equal Employment Opportunity (EEO) program guidance.Provides leadership and direction in preparing any request from the Department of Labor administrative offices, ensuring a proper response, compliance with timelines, etc.Serves as a confidential advisor to the Deputy Undersecretary and has access to confidential and sensitive information regarding personnel and management issues.Requirements Conditions of EmploymentMust be a U.S. Citizen.Must be at least 16 years old.Candidate required to obtain the necessary security/investigation level.Requires a probationary period if the requirement has not been met.Subject to pre-employment and random drug tests.Requires a supervisory probationary period if the requirement has not been met.Subject to financial disclosure requirements. QualificationsSpecialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.Applicants must possess 52 weeks of specialized experience equivalent to at least the next lower grade level in the Federal Service or private sector. For GS-15: Applicant must have 52 weeks of experience equivalent to at least a GS-14 in the Federal Service or private sector that include ALL the following:Assessing program administrative operations to identify and implement organizational improvements; ANDInterpreting and implementing federal laws and regulations related to human resources, budget, procurement, or financial management; ANDCommunicating organizational policies and findings, ANDOverseeing strategic communications to promote understanding and acceptance of solutions, recommendations, and new initiatives; ANDLeading or supporting organization-wide operational or program activities to include at least one of the following areas human resources, budgeting, financial operations, procurement, administrative planning and operations, and information technology.
  • The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information. Planning and operations, and information technology.
EducationAny applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum coursework requirements for this position. Click Evaluation of Foreign Education for more information.Additional informationThe mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered.Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEESAs a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATIONYou may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states: Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interests and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements.Supervisory Financial Disclosure: This position is subject to the confidential financial disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). Therefore, if selected, you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest(s) and your prospective position with DOL. This information will be required annually.Click here for Telework Position Information. This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.Based on agency needs, additional positions may be filled using this vacancy.The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act.All applicants tentatively selected for this position will be required to submit to screening for illegal drug use prior to the appointment.All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71. Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:Administration and ManagementDecision MakingLeadershipOral CommunicationWritingClick here for evaluation details.You may preview questions for this vacancy here: The information you provide may be verified by a review of your paid, unpaid, volunteer, and other lived experience, as it demonstrates the competencies or skills required for the position to be filled. Your evaluation may include an interview, reference checks, or other assessment conducted by HR specialists, subject matter experts, or panel members and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc.). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.INFORMATION FOR CTAP ELIGIBLE(S) ONLY: If you are eligible for special priority selection under CTAP, you must be well-qualified for the position to receive consideration. CTAP eligible(s) will be considered well-qualified if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review the eligibility questions to reflect that you are applying as a CTAP eligible and submit supporting documentation.
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