ADMINISTRATIVE OFFICER NF4 - Department of Defense : Job Details

Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

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Overview

* Accepting applications

* Open & closing dates

12/05/2024 to 01/02/2025

* Salary

$75,000 - $85,000 per year

* Pay scale & grade

NF 04

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Location

1 vacancy in the following location:

* Quantico, VA 1 vacancy

* Telework eligible

No

* Travel Required

25% or less - Varies

* Relocation expenses reimbursed

No

* Appointment type

Permanent

* Work schedule

Full-time

* Service

Competitive

* Promotion potential

NA

* Job family (Series)

* 0341 Administrative Officer

* Supervisory status

No

* Security clearance

Not Required

* Drug test

No

* Announcement number

71082

* Control number

822386700

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This job is open to

* The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Open to Public

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Duties

Serves as the Administrative Officer and primary point of contact on administrative functions for the Marine and Family Deputy Directorate. Oversees and coordinates daily operations and administrative functions on behalf of the Deputy Director and Directorate Heads. Coaches and trains Directorate personnel on completion of efforts. Plans, develops, manages, and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations.

Provides direction on administrative operational issues and delegates and completes administrative tasks within the Directorate. Communicates with Directorate staff and outside organizations to coordinate various requirements for the Directorate. Coordinates with the Directorate leadership on responsible administrative efforts and communicates with representatives from the sections within the organization to complete work. Identifies internal and external resources needed to accomplish specific tasks.

Assists in studies, data collection, and report coordination. Analyzes irregularities, represents staff at meetings, and manages records. May serve as an action officer for administrative studies, process reviews, and resource optimization. Prepares reports and assists in establishing internal procedures to meet deadlines and directives.

Serves as Directorate Records Manager, oversees and implements records management programs, ensuring compliance with legal requirements and the Inspector General of the Marine Corps (IGMC) Functional Area Checklist Promotes electronic filing, ensures timely record transfers, and maintains administrative turnover. Provides technical guidance, interprets regulations, and prepares procedures to ensure compliance.

Enforces naval correspondence rules and trains employees on grammar, spelling, and punctuation. Handles calls, visitors, and complaints, directing them as needed. Deliver messages, manages staff calendars, routes mail, and establishes suspense dates for responses.

Handles sensitive, proprietary, and confidential information, ensuring it is protected from unauthorized access or dissemination per Privacy Act, HIPAA, Public Law 104-191 and DoD Directive 6025.18. Notifies supervisor and senders immediately if information is released and advises on recovery and protection.

Serves as the point of contact for ETMS2, ensuring tasks are properly delegated and processed. Provides guidance and training to leadership, action officers, and administrators, and ensures tasking requirements are met, acting as a liaison to Headquarters Marine Corps.

Serves as a point contact for the Defense Travel System. Monitors Non-appropriated (NAF) and Appropriated Fund (APF) travel and ensures regulatory compliance and adjudication of all Directorate orders and vouchers.

Acts as Directorate Program Coordinator for the travel card program, identifying delinquencies, misuse, and abuse, and recommending actions. Coordinates with the Division Agency Program Coordinator to address trends and issues with account holders. Compile and submit Conference attendance packages.

Serves as Directorate SharePoint point of contact. Responsibilities include authorizing access requests from installation personnel. Builds out site content and manages site permissions. Manages site activity, adds new sites when required and deletes inactive sites. Administers security requirements across Directorate sites.

Serves as Directorate point of contact processing all System Authorization Access Request (SAAR) forms for Directorate personnel. Reviews, routes, and tracks statuses on new SAAR requests ensuring information accuracy and required training completion.

Serves as the Directorate point of contact for the Defense Agencies Initiative (DAI) budget, finance, and accounting system, managing procurement requests and budget operations. Reviews purchases, provides recommendations to approving officials, and is the Approving Official for consumable supplies. Monitors spending ensures compliance with budgeting requirements and provides guidance throughout the fiscal year.

Acts as Directorate Internal Controls representative for the Marine Corps program. Manages daily personnel accountability reporting using Marine OnLine (MOL).

Adheres to safety regulations and standards. Observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

This is a white-collar position where occasional lifting up to 20 lbs. may be required.

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Requirements

Conditions of Employment

* See Duties and Qualifications

EVALUATIONS:

Qualifications

Bachelors degree in a related field appropriate to work of the position OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above OR three years experience that demonstrates broad knowledge of related administrative programs and tasks for day-Directorate staff level personnel. Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation. Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies, and precedents governing the operation. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer and associated peripheral equipment and software. Knowledge of a variety of support functions such as: handling sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure, gathering statistical data, monitoring, and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Knowledge of the rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.

Must be able to successfully complete and maintain a security clearance.

Telework: Eligible for incremental telework as determined by MF policy.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review:

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

* Education/certification certificate(s), if applicable.

* If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with TA stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

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* Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

* Stability of Federal Civilian Service

* People with passion for doing work that matters

* Quality of Work Life Balance

* Competitive Pay

* Comprehensive Benefit Packages

* Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

* Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

* Stability of Federal Civilian Service

* People with passion for doing work that matters

* Quality of Work Life Balance

* Competitive Pay

* Comprehensive Benefit Packages

* Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

* Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Varies - Review OTHER INFORMATION

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

* How to Apply

All applications mustbe submitted online via the MCCS Careers website:

Resumes/applications emailed or mailed will not be considered for this vacancy announcement. Resumes with personal photo will not be accepted. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Agency contact information

BUSINESS AND SUPPORT SERVICES

Phone 703/432-0435 Email [email protected]

Address BUSINESS AND SUPPORT SERVICES

DIVISION

3044 CATLIN AVE

QUANTICO, VA 22134-5003

USA

Learn more about this agency

Next steps

All applicants who submit an application via our Careers page at will be able to view their application status online.

* Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

* Criminal history inquiries

* Equal Employment Opportunity (EEO) Policy

* Financial suitability

* New employee probationary period

* Privacy Act

* Reasonable accommodation policy

* Selective Service

* Signature and false statements

* Social security number request

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Required Documents

Varies - Review OTHER INFORMATION

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

How to Apply

All applications mustbe submitted online via the MCCS Careers website:

Resumes/applications emailed or mailed will not be considered for this vacancy announcement. Resumes with personal photo will not be accepted. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Read more

Agency contact information

BUSINESS AND SUPPORT SERVICES

Phone 703/432-0435 Email [email protected]

Address BUSINESS AND SUPPORT SERVICES

DIVISION

3044 CATLIN AVE

QUANTICO, VA 22134-5003

USA

Learn more about this agency

Next steps

All applicants who submit an application via our Careers page at will be able to view their application status online.

Read more

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

* Criminal history inquiries

* Equal Employment Opportunity (EEO) Policy

* Financial suitability

* New employee probationary period

* Privacy Act

* Reasonable accommodation policy

* Selective Service

* Signature and false statements

* Social security number request

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Overview

* Accepting applications

* Open & closing dates

12/05/2024 to 01/02/2025

* Salary

$75,000 - $85,000 per year

* Pay scale & grade

NF 04

* Location

1 vacancy in the following location:

* Quantico, VA 1 vacancy

* Telework eligible

No

* Travel Required

25% or less - Varies

* Relocation expenses reimbursed

No

* Appointment type

Permanent

* Work schedule

Full-time

* Service

Competitive

* Promotion potential

NA

* Job family (Series)

* 0341 Administrative Officer

* Supervisory status

No

* Security clearance

Not Required

* Drug test

No

* Announcement number

71082

* Control number

822386700

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/822386700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.