Administrative/Operations Coordinator - Phipps Neighborhoods : Job Details

Primary Function:The Administrative/Operations Coordinator will be responsible for all administrative duties, including data entry for sectoral trainings for programs Career Network: Healthcare (CNH), Career Network: Building Services (CNBS), and Jobs to Build On (JtBO). The Administrative/Operations Coordinator will conduct a range of activities including assisting Sectoral Training team/Managers with recruitment, data entry, enrollment and placement.Responsibilities:

• Experience in Microsoft Office applications including Word, Excel, and PowerPoint preferred, including Salesforce and Google docs.
• Enter participant data in Salesforce in real-time and within specified time periods
• Assist with intake assessment and appointments
• Plan and schedule appointments and assist with events
• Greet and assist onsite guests, as needed
• Cover the Front Desk, when needed
• Develop and implement organized filing systems including using One Drive and Google
• Able to meet commitments and accomplishes tasks on a timely basis
• Work cross functionally, particularly with the Case Management, Employer Engagement Facilitator and Outreach units.
• Perform any and all tasks deemed necessary by supervisor

Qualifications:

• Bachelor's degree preferred, High School Diploma required
• At least three years of demonstrated experience working in an administrative/operations capacity, preferably with youth and young adults in workforce, community and school-based settings.
• Strong organizational skills, interpersonal, public speaking and relationship-building skills with the ability to communicate within a team environment
• Strong critical thinking, analytical, and technical problem-solving skills are required.
• Ability to work independently as well as part of a team; Self-directed and able to take initiative

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)