Administrative Operations Specialist - Agility Recruiting : Job Details

Join our dynamic municipal team as an Office Administrative Specialist managing procurement and budget processes. This role combines analytical skills with stakeholder communication to support essential government operations.

Key Responsibilities:

• Process and review ~50 requisitions weekly (50%)
• Analyze departmental budgets and prepare financial reports (30%)
• Coordinate with departments and manage procurement communications (20%)

Required Qualifications:

• Bachelor's degree in Business, Public Administration, Accounting or related field (or equivalent experience)
• 2+ years relevant experience
• Advanced Excel skills including pivot tables
• Strong attention to detail
• Excellent customer service abilities

Preferred Qualifications:

• Tyler Munis experience
• Municipal government background
• Procurement policy expertise

Technical Skills:

• Microsoft Office Suite & Teams
• Financial management systems
• Budget analysis tools

Core Functions:

• Review requisitions for policy compliance
• Convert requisitions to POs/contracts
• Monitor procurement inbox
• Verify funding availability
• Prepare budget reports and instructions
• Support staff report development
• Analyze department budget submissions

Note: This position is not available to current CalPERS members.