Administrative Professional 4 - Ohio Department of Commerce : Job Details

What You'll Do: This position provides administrative support and performs non-routine, complex administrative tasks assigned by and on behalf of the Warden • Independently makes decisions and judgements involving non-legal interpretation of policies and procedures and takes appropriate action • Responds to communication from inmate families and general public • Opens inmate correspondence and research and drafts response for Warden signature • Reviews various reports for Warden by checking for completeness and accuracy of information and compliance with procedures including fiscal, EEO, training and inspector monthly reports • Coordinates and notifies staff of inmate transfers in and out of institution and composes and types reports for Warden (e.g., inmate deaths, funeral trips, bedside visits, deportation hearings, transfers and admissions to hospital) • Screens and assists in interviewing applicants for clerical positions • Represents Warden on various institutional committees • Organizes and coordinates department head meetings and meetings and conferences with outside agencies • Communicates policies, procedures, rules and directives to staff and assures that all staff receive and review communications • Gathers facts and information to produce the monthly on-line Significant Incident Summary report and the Health Care Outcome Monthly Tally report for BIASC • Enters daily confidential incident reports that occur within the institution into database. • Performs secretarial and routine tasks for the warden • Maintains warden's calendar (e.g., schedules meetings, appointments and interviews) • Logs meetings and other events on the warden's calendar • Takes and transcribes meeting minutes and minutes of other events as directed by the Warden • Screens all incoming telephone calls • Acts as liaison between the Warden, other government agencies, the general public, other institutions and/or the Office of Prisons • Answers and/or refers to appropriate staff sensitive telephone calls regarding inmates or employees • Completes various reports (e.g., Weekly Status Report, monthly Correctional Institution Inspection Committee Report, Quarterly Report). • Coordinates all legal and certified mail for the warden's office • Coordinates legal representation for the warden for Habeas Corpus Lawsuits • Logs, distributes and/or routes all incoming mail and reports • Directs visitors scheduled to meet with the Executive Staff • Reviews supply inventory and orders for the warden when necessary • Requests new equipment as necessary • Maintains the Warden's filing system by adding new information and discarding obsolete information • Follows the ODRC record retention schedules and disposes of or transfers records in accordance with this schedule • Performs other duties as assigned At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. Qualifications 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field. -Or 12 mos. exp. as Administrative Professional 2,16872. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/Services, Computer Literacy, Attention to Detail, Organizing and Planning, Confidentiality, Time Management