Administrative Program Assistant - Oregon Institute of Technology : Job Details

Position Type Classified Working Title Administrative Program Assistant Classification Title Administrative Program Assistant College/Division Student Affairs Department College Union Hiring Unit Work Location Klamath Falls Appointment FTE (%) 1.0 Position Terms/Mo 12 Full/Part time Full Time Annual Salary As of November 1, 2024: $3282 - $3562 monthly

Position Summary

Department Summary

The College Union is an integral part of the educational life of the campus, serving as a center and forum for the academic community, which includes students, faculty, staff, alumni, and guests. As a facility, the College Union provides services needed to enhance the daily life of the campus. The College Union is designed to encourage students and other members of the campus community to meet and share talents, interests and ideas in an active learning environment.

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Position Summary

The College Union on the Klamath Falls campus of Oregon Tech invites applicants for the role of Administrative Program Assistant (APA).

The purpose of this position is to perform non-clerical administrative assignments and coordinate all program elements in relation to the College Union, including but not limited to: Setup, teardown and scheduling events inside the College Union, coordinating department purchases and reconciliation, working with and supervising student workers for operations of the daily College Union needs.

The Administrative Program Assistant supports the College Union staff and Manager with day-to-day operational needs; including occasional evening or weekend hours depending on event schedules.

The Administrative Program Assistant for the College Union acts as the primary point of contact in absence of the College Union Manager.

Minimum Requirements

Three years of office experience which included two years at full performance level and experience generating documents AND lead work responsibility or coordination of office procedures.

Additional Requirements

* Proficiency in use of Microsoft Office programs including Word, Excel, Outlook, and PowerPoint, as well as databases and specialized programs

Preferred Qualifications

* Previous management experience

* Experience working in an institution of higher education and/or public sector

Application Information

Recruitment Type External Application Screening Begins 11/06/2024 Job Posting Close Date Special Instructions to Applicant

The initial review of applications will begin on November 6th, 2024. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.

To apply, upload the following elements to your application:

Required Documents

* Resume

* Cover Letter

Optional Documents

* Other Document

For additional information, please contact the Office of Human Resources: [email protected]

Background/Pre-Employment Check

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement.

AA/EEO Statement

Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.

Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at 541-###-#### or [email protected].