Administrative Programs Specialist - U.S. Capitol Police : Job Details

Administrative Programs SpecialistOverviewAnnouncement number/Req ID: req553Closing date: 1/17/2025Pay scale & grade: CP 08 - 09Salary: 97,783.00 - 143,075.00 PAJob series: 0301Appointment type: PermanentWork schedule: Full-TimeLocations1 vacancies in the following location:Washington, DC 20001Relocation expenses reimbursed: NoTelework eligible: TrueClarification from the agency: Internal to USCP employees only. Navigate to the following URL to apply to this job: USCP CareersDutiesSummaryThe United States Capitol Police (USCP) safeguards the Congress, Members of Congress, employees, visitors, and Congressional buildings and grounds from crime, disruption, and terrorism. We protect and secure Congress so it can fulfill its constitutional and legislative responsibilities in a safe, secure and open environment.Responsibilities This position is in the Intelligence Services Bureau (ISB), Protectiveand Intelligence Operations, United States Capitol Police (USCP). The primary mission of the USCP is to protectlife and property; prevent, detect, and investigate criminal acts; and enforcetraffic regulations throughout a large complex of congressional buildings,parks, and thoroughfares. The purpose of this position is to perform the full range of financialand administrative program functions and services includinganalyzing workflow and process issues, budget preparation and execution,managing financial information, and administration of human resourcesactivities for the unit. Researches and evaluates the validity and relevancy of data related toadministrative program functions and provides preliminary consultations andresolutions for administrative program issues and problems. Plans, coordinates, and carries out administrative assignments insupport of the efficiency and effectiveness of the office functions andoperations. Utilizes various analytical tools, methodologies, procedures, workprocesses data sources, and products common to project management; coordinates,and assists with the direction of operation and the flow of information withinthe ISB. Ensures funding and management for the various contracts, systems, and services to support the ISB mission. Oversees the administrative processes related to office space, supplies, equipment, inventory management, and ISB security access. Coordinates ISB office moves, inventory management, and office buildouts/reconfigurations. Assists employees with time and attendance inquiries, verifiesemployees' bi-weekly time and attendance records, hours worked, and overtimeworked, adjusts flexible work schedules, adjusts leave requests, and processesretroactive leave and/or overtime actions as necessary. Functions as an administrative programs' liaison for ISB administrative processes. Fields telephone calls, assists with visitors, deliveries, and resolves other administrative process issues. Analyzes and provides a full range of advisory and liaison services tosupport the administration of a complex budget involving a variety of programand administrative expenses. Purchases andmonitors inventory of office supplies, equipment, and services by use ofGovernment-issued purchase (credit) card as an authorized purchase card holder,up to allowable funding limits. Maintainsfinancial databases and other resources such as cost-benefit analysis andprogram trade-offs and explores alternative methods of funding. Reconciles obligating documents with departmental accounting systemrecords to ensure that expenses are accurately reflected. Travel required: 0 Not Required.Supervisory status: FalsePromotion potential: 09RequirementsYou must be a U.S. citizen.Successful completion of a background investigation is required.Must complete a one-year probationary period.QualificationsIn order to qualify, you must meet the education and/or experience requirements described below.Forthe CP-08 you must have at least 52 weeks of specialized experience equivalentto the CP-07/GS-09 level that is in ordirectly related to the line of work of the position to be filled. Specializedexperience consists of: 1) assisting in the preparationof budget estimates and justifications; 2) monitoring and tracking expenditures;3) assisting in acquisition management; 4) providing administrative support toa program or organization in time and attendance, travel, and human resourcesactivities; and 5) assisting in studies of work processes and identifyingproblems and making tentative recommendations.For the CP-09 you must have at least 52 weeks of specialized experience equivalent to the CP-08/GS-10 level that is in or directly related to the line of work of the position to be filled. Specialized experience consists of: 1) performing budget formulation and execution; 2) formulating and administering effective financial and budgetary controls; 3) managing the acquisition of resources or services; 4) providing administrative support to a program or organization in time and attendance, travel, and human resources activities; and 5) planning and conducting analytical studies or program analyses and documenting findings and recommendations.All eligibility requirements must be met by the closing date of the vacancy announcement.(Information on Qualification & Education is located at the following link: EducationThere is no education substitution for experience in this series and/or grade.Additional InformationAdditional Conditions of Employment with the USCP:As per the Congressional Accountability Act (CAA) and the Fair Chance to Compete for Jobs Act of 2019, criminal history information will only be collected following a qualifications review and after a tentative offer of employment has been made. A criminal history does not automatically exclude an applicant from employment with the USCP.Criminal History Check - Must successfully pass a comprehensive criminal history check of the past 10 years if offered employment. A criminal history check will be performed on applicants who accept an offer of employment. Credit Check - Must successfully pass a credit check. Applicants must not be in default or delinquent on any Federal guaranteed student loans. Applicants must demonstrate a competent financial history. Financial delinquency including collection accounts, liens, repossessions, or garnishments may be a basis for disqualification. Selective Service Registration - Male applicants must provide verification of registration with the Selective Service System or must verify exemption from the Selective Service System registration because of age or military status. Female applicants are exempt from Selective Service System registration. Check - Applicants' fingerprints will be submitted to the Federal Bureau of Investigation (FBI) for a check of their criminal history record. Background Investigation - Must successfully complete all components of the USCP full field background investigation. There are few automatic grounds for rejection in the USCP background investigation process. Issues of misconduct, such as illegal drug use, arrests, or convictions, may not be automatically disqualifying. However, deliberate misstatements, omissions, or intentionally withholding required information at any phase of the hiring process will result in a candidate's disqualification regardless of the nature or reason for the misstatement or omission. The primary reason candidates fail a background investigation is due to deliberately withholding or omitting material facts. Providing false and/or misleading information may be grounds for removal from the application and selection process.How You Will Be EvaluatedEvaluation Factors:Please address all Knowledge, Skills and Abilities (KSAs) within the narrative responses so that your experience can be evaluated properly. We will review your resume, assessment questionnaire, and supporting documentation to determine if you meet the minimum requirements for this job. If you meet the minimum requirements for this job, we will evaluate your application materials to assess the quality, depth, and complexity of your qualifications, accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.Failure to successfully pass a full field background investigation and all segments of the pre-employment evaluation process will result in disqualification from further consideration under this vacancy announcement. Security clearance: 4Drug test required: NoRequired DocumentsThe following documents are required and must be received by the closing date of this announcement:1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yy) of employment.2. Other supporting documents:- Veterans Preference Documentation, if applicable.How to ApplyNavigate to the following URL to apply to this job: USCP Careers1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire.2. Click the Submit Application button to submit your application package.3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.4. To verify that your application is complete, log into your account and select the job posting for this position. The page will display the status of your application, the documentation received, and any correspondence the Department has sent related to this application. 5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered.The complete application package must be submitted by 6:59 PM (ET) on the closing date to receive consideration.Next StepsAfter a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.Please note that if you are not selected for this position, the United States Capitol Police may not be able to provide specific feedback or disclose the reasons for your disqualification, due to confidentiality and legal considerations related to the hiring process. Agency Contact InformationCRYSTAL JOHNSONOffice of Human ResourcesEmail: [email protected] Employment Opportunity Policy: The United States Capitol Police is an equal opportunity employer. All applicants will be considered without discrimination based on national origin, race, religion, sex (including marital or parental status), disability, age, or any other basis prohibited by applicable law.