Administrative Project Coordinator - HDR : Job Details

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' '

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

HDR is seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through.

If you have advanced word processing skills and are hands-on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you.

Key Responsibilities

* Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memos

* Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence

* Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions

* Ensure deliverables are clear, concise, well organized, and accurate

* Ensure compliance with corporate branding and template standards as well as client standards and expectations

* Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies

* Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested

* Work under minimal supervision and meet compressed deadlines

* Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture

Preferred Qualifications

* Bachelor's Degree in related field

* At least 4 years of administrative experience

* Prior experience in construction or A/E industry

* Advanced Outlook, MS Word. and Excel skills

* Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)

* Proficiency with Adobe Creative Suite software desired

* Experience with VisiSpecs, SpecsIntact or similar software preferred

* Committed to excellence in professionalism and customer service

* Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills

* Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment

* Self-motivated, well-organized and detail-oriented

* Ability to handle confidential information

* Preference given to local candidates

Required Qualifications

* Associate degree in a closely related field or combination of education and relevant experience

* A minimum of 1 years related experience

* Proficiency in Microsoft Word and Excel

* An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ , People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.