Salary : $70,948.80 - $83,990.40 AnnuallyLocation : Napa, CAJob Type: Full TimeJob Number: 3004-2024-10-02Department: Auditor-ControllerOpening Date: 10/02/2024Closing Date: 10/17/2024 5:00 PM PacificThe Napa ValleyNapa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart ofCalifornia's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.Napa County as an EmployerAs an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. . The Position About the Auditor-Controller's Office:The Auditor-Controller is responsible for maintaining the financial integrity of Napa County by effectively providing financial oversight through accounting policies, procedures, systems, internal controls, compliance and audits for the benefit of all County Departments, Special Districts, Joint Power Authorities, and the residents of the County. We also partner with the Napa Superior Court for their payroll and other State mandated services and the County's School Districts, Cities, Town and Special Districts for property tax allocations, State and Federal reporting, and local initiatives.About the Position:This position will be responsible for office management, clerical and paraprofessional tasks within the Auditor-Controller's Office and is the first point of contact to all the customers we serve. The position is part of the Administrative Team under the Auditor-Controller and requires an energetic, customer service focused and can-do work ethic that loves to problem solve and take on a variety of tasks.The Administrative Secretary I is designated as a Confidential position. As such, this position will earn an additional Confidential pay of $300.00 per month (paid $150 biweekly). This recruitment is being conducted to fill one full-time vacancy for the Department of Auditor-Controller. The list established by this recruitment may also be used to fill future full-time, part-time, limited terms, and extra help vacancies for up to one year. Memorandum of Understanding (MOU) Agreed Salary increases and Wintertime Off (WTO)
- 3.5% COLA Increase effective 7/1/2025
- 3.5% COLA Increase effective 7/1/2025
- 32.0 hours of Winter Time Off (WTO)
Position RequirementsTo qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is: Experience:Three years of significant, directly-related and progressive secretarial experience. Education:Equivalent to completion of the twelfth grade, including or supplemented by specialized secretarial training. License or Certificate:*Possession of a valid California Driver's License.*Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.The Recruitment ProcessApplication Deadline by 5:00 pm (PST) October 17, 2024Application ScreeningOctober 18, 2024Supplemental Questions Scoring Week of October 21, 2024Supplemental questions will be scored by the subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.Oral Panel Exam Tentatively scheduled for the week of November 4, 2024Establish Eligibility ListWeek of November 11, 2024Only the most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year. While we've done our best to create a reliable schedule, please note that there may be unforeseen circumstances that require adjustments.The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties To view the full job description, including the example of duties, please click here: Administrative Secretary I - Confidential.Napa County employees automatically become Disaster Service Workers. This means that when Napa County experience emergencies (earthquakes, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (Cal. Gov. Code 3101.) BenefitsLearn more about the benefits package for this position here. ADA AccommodationApplicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) ###-####.Napa County is an Equal Opportunity Employer. CONFIDENTIAL EMPLOYEE BENEFITS INFORMATIONSALARY -Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.CONFIDENTIAL -$300.00 per month confidential pay ($150.00 paid twice monthly). The County contributes a proportionate amount of this pay for employees in less than full-time positions.ADDITIONAL BENEFITS INFO - Click here for additional benefits information for Confidential Employees:EMPLOYMENT INFORMATIONPHYSICAL STANDARDS -Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.FINGERPRINTING -All employees hired into allocated positions or extra help positions will be fingerprinted.01 Instructions for Supplemental Application Questions. The following questions comprise one of the steps in the selection process for this position and are intended to assist you in presenting your qualifications. Only the information you provide in your answers to these questions will be evaluated and scored to determine the best qualified candidates to continue in the selection process for this position. Please be complete and specific in answering the questions as your score will be based on this information. Applications submitted without responses to the supplemental questions will not be evaluated.
Although your experience and education should relate back to your application, your application and or resume will not be reviewed when scoring the supplemental questions. Therefore, please be as detailed as possible in your responses to the supplemental questions. I have read and understand the instructions presented above.
02 Describe your administrative support experience: Include the following information in your response:a. The name of the employer(s) and title of direct supervisor.b. A summary of your major duties and responsibilities.c. Examples of handling confidential information. 03 Please describe the types of correspondence you have created. In your response include the purpose, the level of review required, and your targeted audience. 04 This position will report to the Auditor-Controller and requires the incumbent to possess a working understanding of clerical accounting activities. Please describe specific bookkeeping, accounting, and budgeting projects or activities for which you have been responsible. 05 If selected for this position, a medical screening may be required as part of the pre-employment process.I have read and understand this requirement.
Required Question
