ADMINISTRATIVE SECRETARY - MALLERY PARK - Glynn County : Job Details

This is a full-time position and receives all benefits afforded to regular employees. This position requires working 40 hours per week.Summary: The purpose of this classification is to perform secretarial work associated with processing various information and documentation relating to the Glynn County Recreation and Parks Department.Essential Functions of the Job: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. This classification is part of the broad-band compensation plan. Duties listed may not be performed by all incumbents, and level may be assigned in accordance with the skills and proficiencies demonstrated by the incumbent.

• Provides secretarial/administrative support for an assigned department/division; processes a variety of documentation associated with department operations within designated timeframes and per established procedures.
• Provides secretarial support for management personnel, officials, and/or staff of assigned department; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; composes, types, edits, or proofreads correspondence; records and/or transcribes dictation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.
• Serves as liaison between the assigned department and other county departments/divisions, department directors, staff members, county officials, the public, key community leaders, outside agencies, the media, and all other individuals or organizations; conveys information among division/department personnel.
• Performs reception functions; answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary; dispatches service calls to staff members. Performs customer service functions; provides information/assistance regarding department services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; assists individuals in completing forms; responds to routine questions or complaints and initiates problem resolution.
• Receives moneys in payment of various fees/services; records transactions and issues receipts; prepares bank deposits and forwards revenues as appropriate.
• Types, composes, transcribes, prepares, or completes various forms, reports, correspondence, logs, schedules, lists, vouchers, requisitions, payroll sheets, budget documents, balance sheets, bank deposits, billing statements, purchase orders, bid sheets, travel requests, meeting minutes, agendas, property release forms, intelligence form records, seizure reports, vehicle/equipment maintenance reports, spreadsheets, charts, or other documents.
• Receives various forms, reports, correspondence, logs, calendars, schedules, invoices, price quotes, budget expenditure reports, expenditure reports, bank statements, time sheets, attendance records, payroll reports, worker's compensation forms, case files, intelligence form records, accident reports, citations, warnings, condemnation orders, search warrants, fingerprint cards, juvenile complaint forms, witness lists, jail population reports, public notices, contracts, vehicle/equipment work orders, meter readings, ordinances, regulations, policies, procedures, rules, regulations, catalogs, manuals, diConducts research and provides information regarding departmental issues.
• Coordinates department purchasing activities; monitors inventory of department equipment, forms, and supplies forms; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies; obtains and evaluates competitive price quotes; issues requisitions and bid sheets to finance department for items over a specified amount; types specifications for bids and quotes on technical equipment.
• Processes invoices and vouchers for payment; matches invoices with purchase order documentation; assigns proper budgetary coding to invoices; researches discrepancies and forwards for payment; maintains petty cash funds.
• Assists with preparation of budget documents; conducts research in preparation for budget process; enters budgetary data into computer; assists in monitoring departmental expenditures. rectories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
• Performs general/clerical tasks, which may include making copies, sending/receiving faxes, updating department manuals/documentation, opening/distributing incoming mail, processing outgoing mail, or assisting with large mail-out projects.
• Communicates with supervisor, employees, community service workers, other departments, county officials, law enforcement agencies, vendors, sales representatives, insurance companies, attorneys, court officials, victims, offenders, parole/probation officers, social service agencies, the public, media contacts, state/federal agencies, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Maintains confidentiality of departmental issues and documentation.

Minimum Qualifications: High school diploma or GED; supplemented by college level course work or vocational training in secretarial science, basic bookkeeping, and personal computer operations; supplemented by three (3) years previous experience and/or training that includes secretarial work, bookkeeping, office administration, customer service, database maintenance, and personal computer operations, with experience in area of assignment preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Special Requirements: Valid Driver's License is required. GLYNN COUNTY HUMAN RESOURCES DEPARTMENT 1725 REYNOLDS STREET BRUNSWICK GEORGIA 31520 (912) ###-####www.glynncounty.org Email: [email protected] GLYNN COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER GLYNN COUNTY HAS A TOBACCO AND SMOKE-FREE POLICYPosition : 1252 Code : 202245-3Type : INTERNAL & EXTERNALLocation : MALLERY PARKGrade : GRADE 10Posting Start : 12/05/2024Posting End : 12/31/9999Details : Job DescriptionMINIMUM SALARY: $36,067.20