Administrative Secretary, Patient Access Services - RWJ Barnabas : Job Details

Job Overview:

We seek a highly organized and detail-oriented Administrative Assistant to support the Patient Access Director and department. The successful candidate will perform various secretarial and administrative duties to ensure smooth operations within the Patient Access Department. Responsibilities include managing communications, scheduling, and providing administrative support to the director and team. This role is crucial in maintaining efficient patient access processes and contributing to a positive patient experience.

Qualifications:

Required:

* High School Diploma or equivalent

* Five (5) year secretarial experience required, preferably within a hospital setting

* Knowledgeable in Microsoft, Excel, Word

Scheduling Requirements:

* Shift- 8:30am 4:30pm

* Monday-Friday

* Full Time

Essential Functions:

* Scheduling and coordinating meetings, conferences, and appointments for the Patient Access team.

* Preparing and editing correspondence, reports, and presentations

* Managing incoming and outgoing mail and packages

* Assisting with budget tracking and expense reports

* Coordinating itineraries for the Patient Access Director

* Maintaining office equipment and arranging for repairs when necessary

* Supporting special projects and initiatives within the Patient Access Department

* Organizing and maintaining confidential files and records

* Assisting in the preparation and distribution of meeting agendas and minutes

* Providing administrative support during departmental audits and inspections

* Facilitating communication between departments and external partners

* Assist with patient inquiries and direct the inquiry to the appropriate area/personnel for resolution

* Ordering office supplies and computer hardware when necessary

* Taking phone calls and messages for the Patient Access Director

* Collaborating with Human Resources for the recruitment of potential new hires

* Arranging the onboarding, orientation, and training of new hires

* Assisting in the training and supervision of volunteers

* Demonstrating good communication and customer service skills

* Performing all other duties as directed by the Patient Access department's Director and/or Manager

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

* Paid Time Off (PTO)

* Medical and Prescription Drug Insurance

* Dental and Vision Insurance

* Retirement Plans

* Short & Long Term Disability

* Life & Accidental Death Insurance

* Tuition Reimbursement

* Health Care/Dependent Care Flexible Spending Accounts

* Wellness Programs

* Voluntary Benefits (e.g., Pet Insurance)

* Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Pay Range:

$21.00- $23.50 per hour

Let us shape the future of healthcare, together. Our competitive base rates offered will be dependent upon your relevant experience, education, and skills. In addition to base salary, we offer excellent benefits creating a competitive total rewards package to include health and welfare benefits, tuition reimbursement, retirement benefits, employee assistance programs and many opportunities for professional and personal growth.

Join our team to embark on shaping the future of healthcare!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer