ADMINISTRATIVE SECRETARY - SPECIAL EDUCATION DEPARTMENT - Alabama State Department of Education : Job Details

Birmingham City Schools JOB TITLE: Administrative Secretary REPORTS TO: Director of Special Education WORKDAYS: 12 Months (240 days) SALARY: Classified Schedule 35-8 $42,791-$57,805 LOCATION: Special Education Department FLSA Status: EXEMPT NON-EXEMPT X JOB DESCRIPTION: The Administrative Secretary provides support to ensure efficient operation of the office. Supports the director and employees through a variety of tasks related to organization and communication. The admin job scope ensures that all administrative duties are completed accurately and delivered with high quality in a timely manner.DUTIES AND RESPONSIBILITIES:Answers and directs phone calls Organizes and schedules meetings and appointments Maintains contact lists Produces and distributes memos, letters, faxes and other forms of correspondence Assists in the preparation of regularly scheduled reports Develops and maintains a filing system Orders office supplies Books travel arrangements Submits and reconciles expense reports Provides general support to visitors Prepares board agenda items Prepares contracts for approval Completes special education referrals Prepares purchase orders for approval Prepares payroll for approval Monitors and submits invoices for payment Prepares professional development packets for submission Performs other duties as assigned QUALIFICATIONS:Associates degree preferred or three (3) years of experience in general secretarial and clerical work. Such alternatives to the above qualifications as the Board may require.APPLICATION REQUIREMENTS:

• Completed Application (Teach in Alabama)
• Resume (uploaded to application)
• Three (3) returned References (Teach in Alabama)

*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD* PHYSICAL REQUIREMENTS: Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.REVISED: January 2025 Please Note: All candidates must submit to a background check ( ). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.