Administrative Specialist 3 (Municipal) REPOST - New Jersey Courts : Job Details

Salary: $57,644.00 - $93,495.46 Annually Location : Paterson, NJ Job Type: Full Time Remote Employment: Flexible/Hybrid Job Number: 2024-10437 Central Office/Vicinage: Passaic Vicinage Division: Municipal Opening Date: 11/18/2024 Closing Date: 12/11/2024 11:59 PM Eastern DescriptionREPOST If additional position (s) become available in the vicinage within 5 months of the closing date of this recruitment, the applicant pool from this recruitment may be used to fill any additional positions. The Passaic Vicinage is seeking an organized, highly motivated, customer service and detail-oriented individual with solid administrative and interpersonal skills to work under the general direction of the Court Executive 2b (Municipal Division Manager) and other personnel. This individual will serve as an administrative professional in supporting the Vicinage's 16 municipal courts. Duties include, but are not limited to: conducting mandatory on-site visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws and established policies and procedures governing the operation of municipal courts; review municipal court budget proposals, identifying deficiencies and assist courts in the preparation of the final budgets; monitor case management; analyzing backlog; prepare recommendations for backlog reduction plans; establish court workflow systems and procedures; review and assist with preparation of security plans; serve as the Municipal Division liaison with the Passaic County Jail; Coordinate, schedule, moderate and conduct virtual sessions via Zoom and or Teams including but not limited to Warrant Review Hearings and Civil Commitment Hearings; monitor the conditional accreditation, accreditation and certification of court administrators and deputy court administrators; serve as the training liaison for the municipal courts; serve on statewide committees as requested; investigate and respond to customer complaints and inquiries; prepare written reports, presentations, non-routine correspondence; provide structured training to court staff and give advice or assist staff or team members; provide technical assistance to municipal judges and court staff; make recommendations for the implementation and monitoring of action plans for courts in crisis; work on multiple assignments, while ensuring effective time management and prioritization; participate as a positive member of a professional team; provide excellent quality service to internal and external customers, including diverse and limited English proficient court users; maintain the confidentiality of division and court matters; treat everyone with dignity and respect; serve as subject matter expert; and other duties as assigned. The selected individual will possess excellent verbal and written communication skills. This position will require travel to the municipal courts in Passaic County. Example of Duties Regular and predictable physical presence at the worksite is an essential function of this position. Qualifications Graduation from an accredited college or university with a bachelor's degree and three years of professional experience in program development, program coordination, program analysis, program administration and/or administrative research. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See ) Supplemental InformationDriver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the New Jersey First Act, all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need. HOW TO APPLY: The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate see resume or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered. The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice NeoGov applicant support at 1-877-###-#### (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT) New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as:

• State Health Benefits Program including options for medical, dental and prescription coverage
• Public Employee's Retirement System pension program
• Federal Student Loan Forgiveness for employees with 10 years or more of service
• Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays
• Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT)
• Comprehensive training offerings including LinkedIn Learning.
• Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave
• NJBest 529 College Savings Plan
• Member Term Life Coverage including basic and optional plans