Administrative Specialist/Billing Specialist - Alabama A&M University : Job Details

Summary:

Assist with all fiscal/administrative support, and office services. Duties include administrative support, scheduling, mail, bookkeeping, equipment maintenance, facilities, and/or other related functions.

Essential Duties and Responsibilities:

* Assist with fiscal planning by reviewing, reconciling, and evaluating monthly ledgers, budgets, and financial reporting system reports for unit accounts.

* Assist with planning, developing, and coordinating policy, procedures, and operations; assist with compliance with university policies, procedures, regulations, and appropriate laws.

* Coordinate, maintain, and/or process payroll time sheets, sick and annual leave documents, travel reimbursements, purchasing documents, and/or employment documents for faculty, staff, and students.

* Assist with project planning and management, fiscal management, day-to-day office coordination, and secretarial services.

* Assist with the development and implementation of reporting procedures; oversees maintenance of department records and/or inventories.

* Oversee and provide personal computer functions such as scheduled and special reports, correspondence, and database management.

* Coordinate department programs, seminars, workshops, travel arrangements, special projects, and/or events; may coordinate program/project development and planning.

* May provide information and direction to prospective students.

* May participate and/or serve on unit's committees and task forces.

* Answers phones, responding to insurance requests documentation.

* Process medical bills/claims by sending them to insurance providers as necessary.

* Accurate logging of payments received from providers and maintain current records and balances.

* Maintain current records including billing addresses, contacting patients as needed.

* Collect payments or other fees upon admittance.

* Files monthly claims for reimbursement

* Follow up on delinquent payments/claims and resubmit billing as needed.

* Submit monthly reports on billing to the Director of Health and Counseling Services monthly.

* Performs miscellaneous job-related duties as assigned.

Minimum Position Requirements (including certifications, licenses, etc.):

* High school diploma or GED.

* Five (5) years of equivalent-level clerical experience.

* Minimum of five (5) years of experience as a biller/coder

* Must be an AAPC Certified Biller/Coder

Knowledge, Skills, and Abilities:

* Knowledge of supplies, equipment, and/or services ordering and inventory control.

* Knowledge of regulations, methods, and techniques in area of specialty.

* Knowledge of university accounting procedures involving procurement, travel, and/or employment.

* Knowledge of management principles and practices.

* Knowledge of finance, accounting, budgeting, and cost control procedures.

* Skill in the use of personal computers and related software applications.

* Ability to gather data, compiles information, and prepares reports.

* Ability to communicate effectively, both orally and in writing.

* Ability to analyze and solve problems.

* Ability to prepare routine administrative paperwork.

* Ability to organize develop, establish, and maintain efficient office work flow and administrative processes.

* Ability to foster a cooperative work environment.

* Ability to complete all aspects of bill/coder requirements